**PLEASE CAREFULLY READ ALL THE DETAILS BEFORE APPLYING***
Job Title: Project Coordinator
Rate: Php 267.85 per hour
Work Type:
- Remote/WFH
- Part-Time – 20 hours a week
Working Hours: Shift Schedule (TBD - MST Business Hours)
Start Date: TBD
JOB OVERVIEW:
The Project Coordinator supports the day-to-day coordination of AV, IT, and security projects by tracking orders, managing communication with customers and vendors, and ensuring projects stay on schedule. This role focuses on organization, follow-ups, and maintaining project flow across internal teams and external partners.
JOB ROLE & RESPONSIBILITIES:
- Track and manage project timelines, deliverables, and status updates across multiple projects.
- Maintain and update project tracking spreadsheets and internal systems.
- Follow up with manufacturers and vendors (OEMs) for order status, shipping updates, and tracking numbers.
- Coordinate with customers, vendors, and internal teams to ensure timely communication and updates.
- Monitor shared inboxes or email aliases and route inquiries to the appropriate team members.
- Ensure consistent follow-ups on pending items (e.g., no response within 1–2 days).
- Assist in scheduling meetings, project calls, and coordination with customers and internal teams.
- Support project managers and field technicians by tracking tasks, updates, and action items.
- Help bridge communication between office-based staff and on-site technicians.
- Ensure all required documentation is complete prior to project closeout (e.g., signed work orders, completion photos).
- Organize and maintain project files, documentation, and records.
- Consolidate data from multiple sources such as ticketing systems, spreadsheets, and financial tools.
- Provide basic reporting and summaries to support project visibility and decision-making.
- Assist in building and improving internal processes for tracking, follow-ups, and coordination.
JOB REQUIREMENTS:
- Proven experience in project coordination, administrative support, or operations within an IT, AV (audiovisual), or technical environment
- Background in IT or strong familiarity with IT systems, terminology, and workflows
- Experience coordinating with vendors, suppliers, or manufacturers (OEMs), including order tracking and follow-ups
- Strong organizational and time management skills with the ability to manage multiple projects simultaneously
- Excellent written and verbal communication skills, with experience handling customer and stakeholder communication
- Experience monitoring and managing shared inboxes, emails, and task follow-ups
- High attention to detail with strong accountability and ownership of tasks
- Comfortable working in a fast-paced, growing environment with evolving processes
- Familiarity with ticketing systems, project tracking tools, or CRM platforms (e.g., spreadsheets, helpdesk tools, PM tools)
- Experience supporting project managers, technical teams, or field technicians is highly preferred.
Preferred Certifications:
- Certified Associate in Project Management (CAPM)
- Project Management Professional (PMP) (not required)
- ITIL Foundation (for IT service environments)
Why Work with Gabtech Global, LLC
At Gabtech Global, we are committed to supporting our consultants and creating an environment where people can grow and succeed.
We uphold our core values:
- EXTRA MILE: We do more than what's expected of us.
- RELIABLE: We do what we say we'll do. No follow-ups are needed.
- TEAM PLAYER: We collaborate with each other to achieve our goals.
- GENUINE CARE: We do what we do because we want to, not because we have to.
- HUNGRY TO LEARN: We strive to be better every day.
