Role Objective:
The role is responsible for managing the full cycle of accounting and finance operations, ensuring the accuracy and timeliness of reconciliations, accounts payable, payroll, compliance, and reporting across multiple entities. The position plays a critical role in supporting financial transparency, maintaining regulatory compliance, and providing reliable data to aid management in decision-making.
Job Responsibilities:
- Daily Responsibilities
- Reconcile daily sales and collections (via Newbook integration).
- Reconcile all bank account transactions.
- Reconcile credit card transactions (Amex).
- Manage accounts email: monitor, respond, and liaise with suppliers for corrections or clarifications.
- Check company email for supplier invoices and forward to Hubdoc.
- Upload emailed invoices to Receipt Bank/Hubdoc and publish them.
- Approve and verify accuracy of bills in Xero.
- Check and adjust intercompany transactions as needed.
Fortnightly ResponsibilitiesProcess Accounts Payable (update GS and batch payments).
- Process payroll for WR.
- Perform reconciliation updates.
Monthly Responsibilities
- Request and reconcile supplier monthly statements in Xero.
- Process payroll for WAU.
End-of-Month Close Responsibilities
- Complete bank reconciliations as of month-end.
- Post all current month bills.
- Record accommodation revenue to a single account across all locations.
- Review Balance Sheet and Profit & Loss for all entities.
- Allocate and split costs by location in Xero.
- Run depreciation/amortisation and reconcile fixed assets/NCA.
- Reconcile Newbook-related BS & P&L accounts with working papers.
- Reconcile Stripe and WA(2550) accounts in Xero with working papers.
- Prepare Merchant Comparison Report with working papers.
- Coordinate with Damien/Brook for Newbook queries.
- Reconcile all intercompany transactions.
- Post monthly adjustments for Landowners.
- Participate in monthly EOM discussion with Cass and post resulting adjustments.
- Draft and send monthly distribution emails to Landowners and Investors.
- Send EOM statements of estimated GST, PAYG, and Super to Cass.
- Export ATO statements of all entities from the ATO portal.
- Post journals for:
- Prepayments
- Accruals
- Splitting of costs (if any)
- Sinking fund provision (WR only)
Conduct final review of Balance Sheet and P&L for all entities.
Job Qualifications:
- Bachelor's degree in Accounting, Finance, or a related field (CPA preferred but not required).
- Minimum 35 years of experience in bookkeeping, accounting, or finance roles.
- Strong experience with Xero accounting software, including reconciliation and reporting.
- Familiarity with tools such as Newbook, Hubdoc, Receipt Bank (Dext), and ATO portal.
- Proven experience in payroll processing and compliance with Australian accounting/taxation standards (GST, BAS, PAYG, Superannuation).
- Strong understanding of financial statements, reconciliations, and journal entries.
- Proficiency in Microsoft Excel/Google Sheets (intermediate to advanced).
- Ability to prepare working papers and financial reports accurately and on time.
- High attention to detail with excellent problem-solving skills.
- Ability to work independently with minimal supervision while managing multiple priorities
