What This Role Is About:
The Project Coordinator (Procurement) is a core operational role within the Procurement department, responsible for coordinating and supporting procurement-related projects tied to organizational growth, integration, and change initiatives. This includes projects associated with acquisitions and transitions and organizational expansions.
This role is designed for a capable, detail-oriented professional who can work independently, manage multiple workstreams, and ensure procurement projects stay on track through accurate coordination, documentation, and follow-through. The Project Coordinator partners closely with internal teams and vendor contacts to support timely and effective project execution.
Your Main Responsibilities:
Procurement Project Coordination
- Coordinate procurement-related projects associated with organizational growth, mergers, integrations, and operational changes.
- Track project timelines, milestones, deliverables, and dependencies to support on-time completion.
- Support procurement initiatives by coordinating activities, vendor onboarding, and contract-related tasks tied to assigned projects.
Vendor & Stakeholder Coordination
- Serve as a point of contact for vendors related to project scheduling, documentation, and requirements.
- Communicate project expectations, timelines, and status updates clearly and professionally with vendors and internal stakeholders.
- Support cross-functional collaboration with key internal stakeholders.
Tracking, Documentation & Reporting
- Maintain accurate project documentation, trackers, logs, and status reports.
- Use Microsoft Excel to track project activity, vendor engagement, milestones, and deadlines.
- Assist with preparation of project updates and reporting for leadership and key stakeholders.
Issue Identification & Support
- Monitor project progress and identify risks, delays, or gaps.
- Escalate issues appropriately and support resolution efforts as directed.
- Ensure adherence to established procurement processes and project guidelines.
What We're Looking For:
Qualifications & Experience
- Bachelor's degree in Business, Project Management, Operations, Supply Chain, or a related field (preferred).
- 25 years of experience in:
- Project coordination
- Operations or administrative support
- Procurement or vendor coordination
- Experience supporting projects related to organizational change, growth, or integration is strongly preferred.
- Ability to manage multiple tasks and deadlines in a fast-paced, growth-oriented environment.
Technical Skills
- Intermediate Microsoft Excel (basic proficiency required):
- Simple formulas (e.g., SUM, IF, VLOOKUP)
- Maintaining project trackers, logs, and status reports
- Advanced Experience Microsoft Word and document formatting
- Experience with project management tools or shared tracking systems
- g. Asana, ClickUp, Trello
Professional Competencies
- Strong organizational and time-management skills
- High attention to detail with consistent follow-through
- Ability to work independently and take ownership of assigned projects
- Clear written and verbal communication skills
- Professional, dependable approach when working with internal teams and vendors
- Adaptable and comfortable in a changing, growth-focused environment
Work Environment & Additional Requirements
- Deadline-driven environment supporting organizational growth initiatives
- Commitment to ethical standards, documentation accuracy, and process adherence
Role Summary
This role is well-suited for a reliable Procurement Project Coordinator who thrives on organization, coordination, and execution. Success in this position comes from ownership, attention to detail, and steady follow-through, ensuring procurement projects supporting company growth move forward efficiently and accurately.
Technical Requirements
- Internet speed minimum 30mbps: Needs to be Wired (Buy a dongle if no LAN port)
- i5 11th Gen or higher
- Windows 11 / MacOS Catalina or higher
- Minimum of 8 GB RAM
- Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background)
- Back-ups in case of power or internet provider interruptions
- Good headset and webcam (preferably noise-canceling headset)
Why You'll Love Working with Us:
- Competitive Salary We offer a competitive salary that reflects the candidate's experience, skills, and responsibilities.
- Remote Work This role is 100% remote, allowing flexibility and eliminating daily commute.
- Paid Time Off Standard leave entitlements (vacation, sick leave, vacation leave) for rest and well-being.
- HMO Coverage Company-provided HMO plan, offering access to medical services via accredited hospitals and clinics under a Health Maintenance Organization. This helps ensure employees have access to routine checkups, consultations, and coverage for medical care.
