An Office Management Specialist will be responsible for:
Asset & Inventory Management
Oversee the full lifecycle of office supplies, pantry consumables (TeaPoint), and employee assets such as mobile devices, pedestals, and lockers.
Manage the issuance and retrieval of parking stickers, access cards, and business cards while maintaining strict asset accountability and inventory tracking.
Vendor & Contract Administration
Act as the primary liaison for office management vendors including shuttle services, security, housekeeping, and clinic management.
Monitor vendor performance through Service Level Agreements (SLAs), manage property insurance renewals, and facilitate vendor pooling for concessionaires and appliances.
Financial & Procurement Facilitation
Execute the end-to-end procurement process (PR/PO), including lease and utility payments and consolidation of vendor payables.
Manage budget tracking for administrative services, process mobile plan payments, and oversee corporate travel accounts (e.g., Grab enrollment and trip audits).
Facilities & Maintenance Coordination
Coordinate with Internal Facilities Management and building PMO for preventive maintenance, demand repairs, and workplace reconfigurations.
Ensure site safety and hygiene through regular pest control, water quality sampling, health and safety audits, and LGU compliance (Business Permits, DOLE).
Employee Support & Workplace Experience
Direct front-of-house services, including reception, visitor management, and courier/mailroom operations.
Facilitate employee orientations, event logistics, and shuttle performance tracking to improve the daily workplace experience.
Communications & Governance
Manage Office and Facilities Management Communications (Intranet updates, newsletters, EDMs) and act as the central point for administrative escalations and meeting documentation (MoM).
Consolidate performance metrics (PSC/PS reports) to provide data-driven insights for workplace service improvements.
Requirements
Graduate of a Bachelor's Degree in Office Administration, Business Management, or a related field
With at least 1–2 years of relevant work experience
Strong verbal and written communication skills
Proven ability to prioritize tasks and manage time effectively
Flexible and adaptable in handling multiple responsibilities
Proficient in Microsoft Office applications; familiarity with SAP is an advantage
Demonstrates strong problem-solving skills and the ability to resolve issues efficiently
