HR Coordinator
Company: eClerx
Function: Human Resources
Reporting to: Pacific HR Transformation & Shared Services Manager
About the Role
We are looking for a detail-oriented and proactive HR Coordinator to support our APAC HR team. This role provides administrative, operational, and project support across recruitment coordination, onboarding, employee documentation, benefits administration, reporting, and employee engagement initiatives.
You'll play a key role in ensuring HR best practices are delivered efficiently while supporting employees and business leaders across the region.
Key Responsibilities
Recruitment Coordination
- Draft job advertisements and manage postings
- Coordinate interviews and candidate communications
- Conduct pre-employment checks and documentation collection
- Maintain candidate registers and recruitment reports
- Ensure compliance and secure documentation handling
- Support data analysis on recruitment metrics and trends
Employee Documentation & Onboarding
- Prepare employment agreements, offer letters, and HR documentation
- Process transactions in Workday and maintain employee records
- Monitor compliance and approvals for documentation
- Conduct onboarding check-ins with new hires
- Manage onboarding logistics and welcome initiatives
Employee Benefits Administration
- Coordinate health insurance and employee assistance programs
- Maintain benefit collateral and reporting
- Manage long-service recognition documentation and payroll coordination
HR Reporting & Employee Lifecycle Support
- Maintain HR registers and statistical reporting
- Conduct exit interviews and escalate concerns
- Support payroll/recruitment queries
- Manage HR mailboxes and respond to employee inquiries
General HR & Projects
- Support training coordination and HR communications
- Assist with policy reviews and HR initiatives
- Drive engagement and community activities
- Support HR transformation and shared services projects
What We're Looking For
Essential
- Administrative or clerical experience (12 years)
- Strong organization and communication skills
- High attention to detail and confidentiality
- Ability to manage multiple stakeholders
Preferred
- Experience as an HR Coordinator (12 years)
- Qualification in HR Management or related field
- Experience working with HR systems (e.g., Workday)
Core Competencies
- Customer service mindset
- Relationship building and collaboration
- Teamwork and accountability
- Commitment to safety, compliance, and responsible work practices
Why Join Us
- Work with regional HR teams across NZ & Fiji
- Exposure to end-to-end HR operations
- Opportunity to contribute to transformation initiatives
- Collaborative and growth-focused environment
