Job Description :
We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations.
We are seeking a highly organized, fast paced, and proactive Executive Assistant to directly support senior leadership and ensure the smooth day to day operations of both professional and personal responsibilities.
The ideal candidate will have strong administrative experience, excellent communication skills, and the ability to remain agile while managing multiple priorities. You will play a key role in calendar and inbox management, coordinating meetings, tracking action items, and supporting both business and personal tasks with a high level of professionalism and discretion.
Prior experience working remotely or in an outsourced support environment is highly valued.
Responsibilities:
- Manage and maintain executives schedules and calendars, including coordinating meetings across Australian time zones.
- Oversee inbox management, including prioritizing emails, drafting responses, and ensuring timely follow ups.
- Attend meetings and accurately record minutes, key discussions, and action items.
- Track and follow up on action items to ensure timely completion.
- Provide direct day to day support to the executive, including both professional and personal tasks.
- Coordinate meetings, including scheduling, logistics, and documentation.
- Prepare reports, presentations, and correspondence as required.
- Liaise with internal teams, clients, and external stakeholders on behalf of the executive.
- Assist with travel arrangements, itineraries, and expense tracking.
- Maintain organized records, files, and documentation with a high level of confidentiality.
- Support ad hoc administrative and operational tasks as needed.
Requirements
- Minimum 2 to 4 years of experience as an Executive Assistant, Administrative Assistant, or in a similar role.
- Excellent communication skills, both written and verbal.
- Highly organized, detail oriented, and able to work in a fast paced, agile environment.
- Proven ability to manage calendars, inboxes, and multiple priorities effectively.
- Strong ability to track tasks and follow through on action items.
- High level of discretion when handling confidential and personal matters.
- Proficiency in tools such as Google Workspace, Microsoft Office, and communication platforms.
- Ability to work independently and directly support an executive in a remote setting.
- Availability to work Australian business hours.
Benefits
- Access to modern productivity and collaboration tools.
- Continuing education and professional development support.
- Opportunity for 100% remote work.
- Competitive compensation package.
- Access to modern productivity and collaboration tools.
- Continuing education and professional development support.
If you are a highly responsive and detail driven professional who thrives in a fast moving environment, apply now!
Note: Only shortlisted candidates will be contacted for further discussions.
Teams Squared is an equal opportunity employer, valuing diversity and inclusivity.
