Executive Assistant

3-5 Years

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Early Applicant

Job Description

Executive Support

Manage and maintain executive calendars, including scheduling meetings, appointments, and travel.
Organize and prepare materials for internal and external meetings (agendas, presentations, reports).
Serve as the primary point of contact between executives and internal/external stakeholders.
Screen and manage incoming communications (emails, calls, inquiries).

Administration & Operations

Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
Prepare expense reports, track budgets, and manage invoices.
Maintain and organize confidential documents, records, and files.
Support the planning and execution of company events, board meetings, and leadership offsites.

Communication & Coordination

Draft, review, and edit correspondence, reports, and presentations.
Assist with cross-functional coordination and follow-ups on action items and deadlines.
Build strong working relationships with internal teams and external partners.

Project Support

Requirements

Bachelors degree in Business Administration, Communications, or related field (or equivalent experience).
35 years of experience supporting senior executives or C-suite leaders.
Strong proficiency in MS Office Suite and/or Google Workspace.
Excellent communication, writing, and interpersonal skills.
High level of discretion, confidentiality, and professionalism.
Strong time-management, organizational, and multitasking skills.
Experience in fast-paced, high-growth environments.
Familiarity with project management tools (Asana, Trello, Notion, etc.).
Ability to work independently and anticipate executive needs.