Why Work with EO Staff
EO Staff is a Virtual Assistant agency that empowers entrepreneurs, executives, and fast-growing teams with top-tier remote support. Our rigorous vetting process ensures we match clients with high-performing assistants who are proactive, reliable, and skilled reducing onboarding time and minimizing turnover.
Role Overview
We are looking for a reliable and highly structured Executive Assistant to support a U.S. executive with daily operational tasks, follow-through, and organizational management. This role is ideal for someone who thrives on clarity, consistency, and keeping others accountable to priorities. The focus is on solid EA fundamentalsno technical builds or specialist functions.
Responsibilities:
- Partner to the Client: Be trusted gatekeeper and strategic support by managing priorities, protecting the clients time, and anticipating what they need. Proactively find ways to make work easier, streamline operations, reduce bottlenecks, help the business grow, and increase revenue.
- Maintain and optimize the executive's calendar, ensuring alignment with strategic priorities.
- Track tasks, deadlines, and commitments; provide reminders and ensure follow-up.
- Monitor inboxes and communication channels, organize information, and draft professional responses.
- Assist with basic CRM hygiene, such as updating or maintaining existing records.
- Create, organize, and maintain documents, spreadsheets, and digital resources.
- Prepare executive briefs, meeting notes, and status summaries as needed.
- Support travel arrangements, bookings, and confirmations.
- Handle administrative duties that keep operations orderly and predictable.
Qualifications:
- 3+ years experience supporting executives or senior management remotely.
- Strong organizational habits and excellent follow-through.
- Clear, professional English communication skills.
- Ability to manage multiple administrative workflows with minimal supervision.
- Tech-savvy and comfortable learning new tools.
Preferred Tools / Tech Experience:
- Google Workspace
- Slack, Zoom
- Basic CRM usage (updates, cleanup)
- Productivity tools (Asana, ClickUp, etc.)
Time Commitment:
- Full-time position with remote work setup
- 7:00 AM - 4:00 PM EST Monday - Friday
What You'll Get
- Competitive base salary
- 13th Month Pay
- Performance-based incentives
- 100% Remote work setup
- Opportunity to work with a high-growth team and industry leader
Our Hiring Process
- Shortlisted candidates will be contacted within 35 business days.
- Interview with the Recruiter
- Interview with the Hiring Manager
- Job Offer
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