Join Our Team: Permanent Work-from-Home Opportunity!
My Online Staff is excited to offer a Permanent work-from-home position with an Australian morning shift, allowing you to enjoy your evenings. Join our non-toxic culture where your well-being is our priority.
With My Online Staff, You Accomplish More While Juggling Less!
At My Online Staff, we're transforming the virtual workplace by helping companies achieve more with our skilled remote team. Our exceptional staff in the Philippines thrive in a supportive environment, reaching their highest potential.
We are seeking a dynamic and detail-oriented Business Development Manager or a Client Acquisition Manager with at least 5 years of experience in sales business development, or account management within the BPO industry.
Why Choose Us
- Permanent Work from Home: Enjoy the flexibility and comfort of working from your own home.
- Australian Morning Shift: Perfect for those who prefer early hours and love having their evenings free.
- Non-Toxic Culture: Be part of a positive and respectful work environment.
- Supportive Team: Work with a team that supports your growth and success.
- No weekend work: Enjoy your weekends off to relax and recharge. Spend time with your family and loved ones.
Position Summary
We are seeking a highly organised and proactive Remote Executive Assistant to support daily business operations, executive communications, and administrative processes. This role is critical in ensuring smooth workflow, efficient scheduling, and timely follow-ups across projects, clients, and internal teams.
The ideal candidate is detail-oriented, tech-savvy, and confident in managing multiple priorities while working independently in a remote environment.
Key Responsibilities
Executive & Administrative Support
- Manage and prioritise email correspondence, including proactive responses and inbox organisation
- Handle calendar management, scheduling meetings, appointments, and reminders across time zones
- Take meeting notes and prepare summaries, action items, and follow-ups
- Assist with travel bookings and related arrangements
Communication & Coordination
- Coordinate internal and external communications on behalf of the executive
- Follow up with clients, suppliers, and leads to ensure timely responses and progress
- Support LinkedIn outreach and professional communications
- Maintain clear and professional written and verbal communication at all times
Operations & Task Management
- Assist with job tracking, reporting, and data entry
- Maintain accurate and up-to-date data entries
- Support compliance documentation, filing, and record-keeping
- Monitor and follow up on outstanding documents, approvals, and payments
Email & Workflow Optimisation
- Filter and manage junk emails and ensure inbox efficiency
- Proactively identify priorities and streamline workflows
- Support process improvements and automation where possible
Research & Support
- Conduct online research to support business decisions and projects
- Assist with administrative and operational tasks as required
- Ability and expertise to utilise AI tools
Tools & Systems
- Microsoft Office Suite (Word, Excel, Outlook)
- LinkedIn (including outreach and lead follow-ups)
- Ninety.io (EOS platform)
- AI tools (e.g., ChatGPT and similar platforms)
Key Skills & Experience
- Proven experience as an Executive Assistant or Administrative Assistant (remote experience preferred)
- Strong organisational and multitasking abilities
- Excellent written and verbal English communication skills
- High attention to detail and accuracy
- Proactive, reliable, and able to work independently
- Experience in LinkedIn outreach and lead follow-up is highly desirable
Work Requirements
- Remote role with reliable internet connection
- Ability to work with an Australian-based team (time zone alignment required)
- Comfortable handling a fast-paced and dynamic workload
What We're Looking For
- A proactive thinker who anticipates needs before being asked
- Someone highly organised who can manage multiple moving parts
- A strong communicator who is confident handling professional correspondence
- A tech-savvy assistant comfortable using modern tools and AI
