Executive Assistant

Join Our Team at Lean Solutions Group (LSG)!

Lean Solutions Group (LSG) is a next-generation solutions provider combining AI-driven automation, industry expertise, and tech-powered talent. Built in the demanding Supply Chain sector, our model now supports 600+ clients across multiple industries, powered by 10,000+ employees in five countries. We help businesses achieve immediate efficiency, long-term resilience, and scalable growth by integrating intelligent technology, optimized processes, and high-performance teams.

At LSG, we believe in your talent and your potential. Join a multicultural, people-first environment where you can grow, sharpen your skills, and unlock new career opportunities. Here, every day brings fresh challenges, collaboration, and purpose.

Our Mission: Transform business challenges into lasting success through purpose-built teams, technology, and expertise.

Our Vision: A world where people, empowered by technology, turn any challenge into a catalyst for growth.

Position Summary:

The Executive Assistant / Personal Assistant plays a critical role in ensuring the seamless day-to-day execution of executive priorities. This includes managing schedules, coordinating meetings and events, handling communications, and supporting both professional and personal logistics. The ideal candidate thrives in a fast-paced environment, demonstrates strong attention to detail, and effectively leverages technology and AI tools to enhance efficiency, organization, and overall productivity.

Function:

• Manage complex executive calendars across multiple time zones, ensuring efficient scheduling of meetings, calls, and appointments
• Coordinate internal and external meetings, client engagements, leadership sessions, and executive events
• Support end-to-end travel arrangements, including flights, accommodations, transportation, and detailed itineraries
• Assist in planning and organizing leadership offsites, events, and meetings, including venue coordination, agendas, and materials preparation
• Handle a variety of administrative tasks such as document preparation, note-taking, research, and data gathering
• Maintain and update contact lists, databases, and internal systems to ensure accuracy and accessibility
• Organize and manage digital files, shared drives, and documentation for efficient retrieval and use
• Track action items, follow-ups, and deliverables to ensure timely completion and accountability
• Manage executive email inboxes by prioritizing messages, flagging urgent matters, and ensuring timely responses
• Draft, edit, and proofread emails, memos, and internal communications aligned with leadership tone and intent
• Prepare concise daily inbox and task summaries highlighting key updates and priority actions
• Provide support for personal tasks including scheduling appointments, bookings, errands, and service coordination
• Manage personal logistics such as household arrangements, deliveries, maintenance, and related coordination
• Track important personal and professional dates such as birthdays, anniversaries, and key events
• Collaborate closely with the Senior EA/PA to ensure seamless executive support and act as backup when needed

Qualifications

• Minimum 3 years of experience in an administrative, executive assistant, scheduling coordinator, or similar support role
• Excellent written and verbal communication skills in English
• Strong organizational, prioritization, and multitasking abilities with high attention to detail
• Ability to work independently while also collaborating effectively within a team
• Proficiency in Google Workspace, Microsoft Office, calendar management tools, and video conferencing platforms
• High level of discretion, professionalism, and integrity in handling confidential information
• Comfortable working in a fast-paced, dynamic, and evolving environment