Executive Assistant / Junior Chief of Staff (Philippines, Remote)

Executive Assistant / Junior Chief of Staff

Support a US Founder | Permanent WFH | High-Ownership Role

We are hiring a high-performing Executive Assistant to directly support the CEO of our VIP US-based client. This is a career-defining role for someone who thrives in fast-paced environments, anticipates needs, and loves building structure from complexity.

You will work closely with the CEO and Chief of Staff as part of a growing executive operations team.

Compensation & Perks

Salary: Starts at 70,000/month (Final offer based on skills and experience matched to role requirements)

Work Setup: 100% permanent work-from-home

Bonuses:

• $25 monthly perfect attendance bonus
• Performance bonus
• Anniversary bonus (5,000 at 1 year; 10,000 at 2 years)
• $300 referral bonus per successful hire

Paid Parental Leave

Paid Time Off:

• 7 holiday PTO days/year
• 6 regular PTO days/year

Health Coverage: Comprehensive HMO plan

Role Summary

You are not just an assistant you are an operator.

You manage priorities, create systems, automate workflows, and help leadership focus on what truly matters. You are confident managing up, making trade-offs, and operating in ambiguity.

Key Responsibilities

1) Capacity & Communication

• Own inbox, calendar, Slack, texts, and voice notes
• Identify conflicts and force trade-offs
• Proactively suggest scheduling alternatives
• Organize and label calendar events

2) Outreach & Lead Tracking

• Track the CEO's outbound communications
• Follow up on leads proactively
• Coordinate introductions and partnerships

3) Personal & Executive Support

• Manage confidential personal and ad-hoc tasks
• Handle time-sensitive requests with discretion

4) Collaboration & Operations

• Partner with the Chief of Staff
• Flag overcommitments and capacity risks
• Build SOPs and trackers
• Implement AI tools and automation

5) Special Projects

• Research, reporting, and presentation support
• Fundraising and portfolio coordination

What We're Looking For

• 3+ years supporting founders or C-level leaders
• Startup or fast-paced environment experience
• Strong managing up mindset
• AI and automation user
• Advanced organization and multitasking
• Intermediate Google Sheets / Excel
• Excellent English communication
• Reliable internet & home office
• Availability: 8 AM - 8 PM US Central Time (with some weekend triage)

Nice-to-Have

• Sales, outreach, or lead generation background

What Makes You Stand Out

• You've automated workflows
• You improve systems, not just follow them
• You thrive wearing multiple hats
• You're excited about AI-driven work

Why You'll Love Working Here

At GrowthAssistant, you'll collaborate with a diverse, talented team, sharpen your skills with global clients, and make an impact in your career. We value your growth and recognize your contributions every step of the way.

Apply today and take the next step in your career with GrowthAssistant!