Qualifications
Education, Licenses and Certificates:
- Graduate of a any Business related course
Relevant Experience
- At least five (5) years work experience in the same field
Knowledge, Skills, Abilities
- Good strategic thinking, analytical and problem-solving skills
- Keen to details
- Excellent organizational, multi-tasking skills and a team player
- Effective time management skills
- With excellent writing and communication skills, with pleasing personality
- Highly resourceful and dependable
- Proficient in the use of Microsoft Office operations (Microsoft Excel, Word, PowerPoint)
Internal & External Customers
Internal : C-Level, Department Heads, Managers and Employees of Trion Group of Companies
External : Clients, Vendors, Consultants and Local Government Units
Key Roles And Responsibilities
- Manage scheduling for company executive(s) including but not limited to Board Meetings,
Annual Stockholders Meeting, Committee and Alignment meetings.
- Organize and prepare for internal and external high-level meetings, including gathering
documents and attending to logistics of meetings
- Preparation of Executive presentation, correspondence and minutes of meetings.
- Answer and respond to phone calls, communicate messages and information to the
executive
- Process administrative documentation requirements and maintain various records for
company executive(s).
- Design and establish the company's corporate governance framework, quality
management system, ensuring compliance with legal, regulatory, and best practice
standards.
- Create and review legal documents including but not limited to consultancy, partner and
retainer contracts
- Coordinate legal requirements and concerns with appointed corporate legal counsel
- Responsible for inventory, purchase, replenishment and issuance of office supplies;
- Maintain supplies inventory by checking stock to determine inventory level, anticipating
needed supplies, placing, expediting orders for supplies and verifying receipt of supplies;
- Responsible for application and renewal of insurances, Business, Fire and Sanitary
permits, and contracts for Trion facilities
- Ensure operation of equipment by completing preventive maintenance requirements,
calling for repairs, maintaining equipment inventories and evaluating new equipment &
techniques;
- Process Visa Application and travel arrangements
