Event Operations Coordinator

Location: Quezon City

Industry: Events / Audio Visual / Production Services

Job Summary

We are looking for a highly organized and dependable Event Operations Coordinator to oversee daily operational scheduling and deployment for events. This role is responsible for coordinating manpower assignments, truck schedules, and deployment timelines to ensure smooth and efficient event execution.

The Event Operations Coordinator will work closely with the warehouse, operations team, drivers, technicians, and HR department to ensure all events are properly staffed, scheduled, and deployed on time while handling operational adjustments in a fast-paced environment.

Key Responsibilities

* Assign technicians, crew, and drivers to events based on operational requirements

* Coordinate truck deployment schedules for equipment delivery and pullout

* Plan and monitor deployment schedules based on ingress and egress timings

* Coordinate closely with warehouse personnel regarding loading schedules and deployment timelines

* Coordinate with HR regarding manpower availability and scheduling requirements

* Monitor daily event schedules and resolve operational conflicts or scheduling issues

* Handle last-minute operational changes, manpower adjustments, and scheduling concerns

* Ensure efficient utilization of manpower and company vehicles

* Maintain clear communication with crew leaders, drivers, warehouse staff, and operations personnel

* Track and update deployment schedules and operational status throughout the day

* Assist in improving operational scheduling systems and workflows

Qualifications

* Strong organizational and multitasking skills

* Excellent communication and coordination abilities

* Able to work under pressure and make quick operational decisions

* Experience in operations, dispatching, logistics coordination, events, or related fields is an advantage

* Proficient in Google Sheets, Excel, or scheduling tools

* Willing to work flexible hours, including weekends and holidays when needed

Preferred Qualifications (Plus Factors)

* Experience working in the events, production, AV, or live events industry

* Familiarity with Metro Manila roads, traffic patterns, truck routes, and permit requirements

* Knowledge of major event venues, hotels, malls, convention centers, arenas, and function halls in Metro Manila

* Experience coordinating manpower, dispatch, or operational scheduling

* Strong understanding of ingress and egress operations for events

Preferred Traits

* Detail-oriented

* Reliable and accountable

* Calm under pressure

* Strong problem-solving skills

* Team-oriented mindset

* Strong sense of urgency and operational awareness