Document Controller

Job Summary

Responsible for the smooth flow and traceability of project information through centralized control and maintenance of project quality, commercial and SHES related documents / records.

Job Duties and Responsibilities

1. Works under the direction of the Document Control Supervisor to fulfill the Section's objectives, goals, and functions by:

1.1 Ensuring timely transmittal and distribution of documents from respective departments at Homebase, project sites, SFD and Tanza.

1.2 Ensuring that all project documents are properly classified, coded, indexed, monitored, and updated.

1.3 Controlling and maintenance of quality-related, safety-related documents, and commercial related project documents whenever required

1.4 Immediate retrieval of superseded documents / records from copyholders upon issuance of revised copy and upon their demobilization/ separation from the company.

1.5 Indexing and filing of project documents / records in accordance with the established records index.

1.6 Conducting regular inventory of documents at DCS Office and storage.

1.7 Scan, index and upload Marketing and Project documents through Document Management System (DMS).

1.8 Maintain updated register of documents such as transmittals, correspondence, drawings, etc.

1. Does and delivers in a timely manner all other tasks as may be required by superiors and the EEI Management.
2. Ensures compliance with the Safety, Quality, and Productivity Standards of EEI;

Job Qualifications

Educational Attainment: College Graduate / College Level (Business Administration and/ or Engineering related courses)

Skills: Computer Literacy (PowerPoint, Excel, Word); Communication

Skills (Listening, Reading, Writing).

Experience: One (1) year experience in Document Control.

Special Requirements: Familiarity with DMS Softwares. Document Control System (ISO Standards)

Job Competencies

Adaptive and flexible: Able to understand and adapt with different documentation requirements of clients.

Creative: Ability to think new systems and practices for enhancement and improvement of document control system