Who We Are
GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. Founded in 2021 and named by Forbes as one of the best startups to work at, we're a permanently remote team that runs on integrity, proactive candor, and a bias toward action — and we prioritize the human experience in everything we do. We hire for skill and for heart, and we invest in our people for the long haul.
The Opportunity
We are looking for a highly organized Creative Operations Assistant to act as the central nervous system for the Octave creative team. This is a hybrid role for someone who loves the intersection of project coordination and creative execution. You will be responsible for nudging designers and editors to keep workflows moving, while also flexing your own creative muscles by producing light static designs and CapCut-style video edits for organic social. If you are an obsessive organizer who treats file naming conventions as an art form and thrives on keeping project management tools like Notion spotless, you are exactly who we need to keep our launches on track.
What Your Day-to-Day Will Look Like
- Project Coordination: Own day-to-day coordination across designers, editors, and agency partners, proactively flagging blockers to ensure deadlines are met.
- System Management: Keep Notion updated and clean, managing tickets and ensuring every project status reflects real-time reality.
- Creative QA: Serve as the first line of defense for quality assurance; perform spec checks, verify asset counts against briefs, and ensure brand consistency before final delivery.
- Light Video Editing: Execute quick-turn video edits for social (adding captions, title cards, and cuts) for therapist videos and other short-form organic content.
- Static Design Support: Provide basic design firepower for on-brand social and internal assets when the core design team is at capacity.
- Asset Off-boarding: Run project close-out by verifying naming conventions and organizing final files within Drive and Notion.
- Workflow Hand-offs: Coordinate the seamless transfer of assets between in-house motion designers, animators, and external agency partners.
What You Bring
- Professional Foundation: 2+ years of experience in creative operations, design production, or creative project management—ideally within an in-house brand team.
- Project Management Tools: Hands-on proficiency in Notion (or similar tools like Asana/Monday.com) for task management.
- Technical Creative Skills: Working knowledge of CapCut (or equivalent) for social video and basic static design skills using Figma, Canva, or Adobe Creative Suite.
- Operational Precision: Obsessive attention to detail regarding asset organization, file naming, and administrative follow-through.
- Proactive Communication: Strong written English and the confidence to follow up with both internal stakeholders and external agency partners.
- Collaborative Mindset: Comfort working across multiple parties, including freelancers, contract specialists, and in-house creatives.
Bonus Points if:
- You have prior experience supporting healthcare or mental health brands (familiarity with compliance is a plus).
- You are an early adopter of AI tools (Claude strongly preferred) for creative ops or content workflows.
- You have a background in producing organic social content end-to-end for TikTok, Reels, or LinkedIn.
- You have formal design training or a portfolio showcasing your static social work.
- You are comfortable wearing multiple hats (design + copy + ops) in a high-leverage team.
What We Offer
At GrowthAssistant, you aren't just joining a company; you're joining a movement to redefine how the world's best brands scale. We believe that the right talent, placed in the right role, changes everything - and that starts with how we take care of you.
We support your life inside and outside of work with a comprehensive benefits package:
- Fully Remote: 100% Remote work environment, never fight traffic again
- Health Coverage: HMO or Healthcare Stipend (depending on location)
- Time to Recharge: 7 Paid Holidays and 6 PTO days/year
- Family First: Dedicated Maternity and Paternity Leaves
We offer additional incentives for go-getters and proven performers!
- $25 monthly perfect attendance bonus
- Performance bonus
- Anniversary bonus ($100 at 1 year; $200 at 2 years)
- Earn a $300 referral bonus for each candidate you refer who is successfully hired, and $500 when you help us identify and close a new opportunity with your client
Your Application Roadmap
You've applied, now let's get to work. Here's the play-by-play:
- Step 1 Resume Screening: Our hiring team reviews your experience to see how your unique skills align with our high-growth roles.
- Step 2 Recruiter Interview: If we believe we have a great client match, we'll reach out to schedule a human-to-human chat to discuss your career goals, experience, and what makes you tick.
- Step 3 Online Assessment: This is your chance to shine! You'll complete a role-specific test, a personality assessment, and your official GA Profile Form so we can represent you.
- Step 4 Match Interview: You'll meet with one of our Senior Leaders for a deep-dive validation to ensure we're matching you with the right opportunity. This is your moment to bring your A-game and really shine - it's the final step for many of our roles!
Depending on the client, there are sometimes 2 additional steps:
- Step 5 15-min Prep Call: We've got your back. Before the final round, your Recruiter will hop on a quick call to coach you, share insider tips, and ensure you're 100% ready.
- Step 6 Client Interview: You'll meet the client to discuss how you'll help them scale and succeed. Bring your metrics and be on your A-game - this is your last chance to make a great first impression!
Join our 100% remote global team today, and grow with GrowthAssistant!
GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business need.
