Our Company
At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.
What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.
The Role
We're looking for a highly organized, proactive
Executive Operations Coordinator to act as a central operator across both business and personal priorities.
This role is not traditional admin support. You will own visibility, follow-through, and day-to-day execution across multiple areas of the business. Your job is to keep things moving, ensure priorities stay on track, and bring structure to a fast-moving environment.
You will work closely with the executive and act as a trusted partner who helps create clarity, accountability, and momentum across teams.
Location: Must be in Colombia – Remote.
Environment: Colombian and International Teams.
Language: Advanced English (B2+ - C1).
Timezone: Monday to Friday – 8:00 AM – 5:00 PM MST.
Contract: Non-fixed Term Colombian Contract.
Requirements
Success Profile
You will do well in this role if you are:
- Highly organized with strong attention to detail
- Proactive and comfortable taking ownership
- Strong at follow-through and accountability
- Clear and confident in communication
- Comfortable working across multiple priorities
- Tech-comfortable and open to learning
- Calm, steady, and solutions-focused
- AI forward
Core Tools
- Google Workspace or Microsoft 365
- Project management tools such as Trello, Asana, or ClickUp
- Communication tools such as Slack or Teams
KPI & Reporting
- Comfortable working in Google Sheets or Excel
- Able to maintain dashboards and organize reporting workflows
- Able to spot inconsistencies and flag issues
Experience
- 3 to 5 years in operations, coordination, or executive support roles
- Experience supporting fast-paced or growing teams is preferred
Education
- Bachelor's degree preferred in business, operations, communications, or a related field
- Equivalent professional experience is equally valued
Education: Bachelor's degree preferred in business, operations, communications, or a related field. Equivalent professional experience is equally valued
Experience: 3 to 5 years in operations, coordination, or executive support roles. Experience supporting fast-paced or growing teams is preferred
Skills: Google Workspace or Microsoft 365, project management tools such as Trello, Asana, or ClickUp, communication tools such as Slack or Teams, comfortable working in Google Sheets or Excel, able to maint
Characteristics: Highly organized with strong attention to detail, proactive and comfortable taking ownership, strong at follow-through and accountability, clear and confident in communication, comfortable working across multiple priorities, tech-comfortable and open to learning, calm, steady, and solutions-focused, and AI forward
Responsibilities
Executive Support & Coordination
- Manage a fully integrated business and personal calendar, prepare meetings, and ensure each day is structured and intentional.
Project Tracking & Follow-Through
- Track initiatives across departments, follow up with team members, and ensure execution stays on track.
KPI Visibility & Reporting Support
- Maintain dashboards and ensure key data is organized and accessible. Focus is on visibility and accuracy.
Systems & Organization
- Improve how information, files, and workflows are structured across the business.
Digital Asset Management
- Organize and maintain photos, videos, and marketing assets with strong attention to detail.
Operational Execution Support
- Take ownership of tasks and help move marketing and operational initiatives forward.
