We're hiring an Airtable Operations Specialist to support and scale multiple programs (startups, nonprofits, student organizations, creator partnerships). This is a hands-on operations role with a strong systems and automation focus perfect for someone who loves clean data, smart workflows, and reducing manual work through no-code tools.
This role is brand new. You won't just follow processes you'll help build them.
Compensation & Perks
Salary Range: Starts at 75,000/month (Final offer based on skills and experience matched to role requirements)
Work Setup: 100% permanent work-from-home
Bonuses:
- $25 monthly perfect attendance bonus
- Performance bonus
- Anniversary bonus (5,000 at 1 year; 10,000 at 2 years)
- $300 referral bonus per successful hire
Paid Parental Leave
Paid Time Off:
- 7 holiday PTO days/year
- 6 regular PTO days/year
Health Coverage: Comprehensive HMO plan
Role Overview
You'll start by owning high-volume application reviews and operational workflows inside Airtable, Zendesk, and Notion. As you ramp, you'll partner closely with the Operations Lead to design automations, improve documentation, and create scalable systems that support growing programs.
This role blends operations execution, systems thinking, and no-code automation.
What You'll Do
1) Application Review & Program Operations
- Review and process high-volume applications across multiple programs using Airtable.
- Research website legitimacy, validate eligibility, and update records based on defined criteria.
- Context-switch across multiple workflows while maintaining accuracy and efficiency.
2) Automation & Systems Building
- Build and maintain automated workflows using Airtable automations, Notion, Zapier, and other no-code/low-code tools.
- Create custom lead capture forms, integrations, and automations for creator partnerships and new program launches.
- Identify manual processes and propose scalable automation solutions.
3) Documentation & Process Improvement
- Proactively identify gaps in documentation.
- Create and update SOPs, process documentation, and internal workflows as systems evolve.
- Partner with the Operations Lead to understand pain points and co-design improved operational systems.
4) CX & Ticket Support
- Manage light Zendesk ticket volume and CX escalations (approximately 12 hours daily).
- Collaborate with internal stakeholders through Slack and shared documentation.
What We're Looking For
- 2+ years of operations experience with heavy tool usage (Airtable, Zendesk, CRMs, or similar platforms).
- Strong Airtable proficiency (fields, records, views, relationships, and automations).
- Proven experience building or maintaining automated workflows or integrations.
- Strong data management skills, including cleaning, organizing, and maintaining databases.
- Systems thinker with a problem-solving mindset.
- Experience creating and maintaining SOPs and documentation.
- Comfortable managing multiple programs and shifting priorities.
- Clear written communication skills for documentation and async collaboration.
- Self-starter who proactively identifies undocumented processes and fills gaps.
- Comfortable working in fast-paced, ambiguous environments.
- Ability to work U.S. Pacific Time hours and attend regular video meetings.
Nice-to-Have
- Prior experience using Notion.
- Familiarity with APIs, integrations, or data manipulation.
- Experience working with startups, accelerators, nonprofits, or ecosystem programs.
- Use of AI tools (e.g., ChatGPT, Claude) for operations, documentation, or analysis.
- CRM management or partner/lead-generation workflow experience.
Why This Role Matters
This role is brand new. You'll be foundational in shaping how multiple programs operate first by owning critical workflows, then by evolving into a trusted systems partner who builds automation, improves scalability, and reduces manual work across the organization.
Ready to Build Systems That Scale
If you enjoy turning messy processes into clean, automated workflows and want real ownership in shaping how operations run we'd love to meet you.
Apply now and help build the systems that power impactful programs!
