The Administrative Assistant provides support to managers and employees, assists in daily office needs, and performs general administrative activities to ensure efficient operation of the office. This role involves handling a wide range of administrative and executive support tasks with confidentiality and professionalism.
Key Responsibilities
Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
Organize and schedule appointments and meetings.
Maintain and update filing systems, contact lists, and office records.
Prepare and edit correspondence, reports, and presentations.
Order office supplies and research new deals and suppliers.
Assist in the preparation of regularly scheduled reports.
Book travel arrangements and accommodations when needed.
Greet and assist visitors and ensure a positive experience.
Support administrative and clerical procedures such as filing, scanning, copying, and faxing.
Provide general support to visitors and act as the point of contact for internal and external clients.
Handle sensitive information in a confidential manner.
Support in organizing company events or conferences.
Coordinate with internal departments to ensure smooth office operations.
Maintain and update records and databases with personnel, financial and other data.
Liaise with local government units (LGUs) and other regulatory agencies for permit applications, renewals, and compliance requirements.
Monitor deadlines and ensure timely submission of required documentation.
Maintain an organized tracking system for all permits, licenses, and compliance documents.
Assist in procurement and supply management for office needs.
Qualifications
Bachelors degree in Business Administration or related field preferred.
Proven experience as an administrative assistant, office admin assistant, or relevant role.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Strong written and verbal communication skills.
Excellent time management skills and ability to prioritize work.
Attention to detail and problem-solving skills.
Ability to work independently and collaboratively in a fast-paced environment.
Strong organizational skills with the ability to multitask.
Preferred Skills
Familiarity with office management systems and procedures.
Experience in handling office equipment (e.g., printers, scanners).
