Administrative Assistant

Administrative Assistant (Up to ₱40K | Work-from-Home | FREE AI Certification)

Philippines | Work-from-Home | 5:00 AM–2:00 PM PH Time | Monday–Friday

You own the end-to-end coordination of grant opportunities — researching, drafting, and submitting applications that secure private and government funding for an Australian electrical and construction business and the regional sporting associations it partners with. Your work follows approved templates, eligibility frameworks, and submission calendars aligned with client expectations and Australian funding standards.

This is not a generalist admin role. You operate within defined scopes, interpret technical and financial documentation, and are trusted to produce deadline-driven submissions with minimal supervision. Best suited for professionals who thrive in structured writing environments, value accuracy under pressure, and prefer disciplined project coordination over reactive task work.

You're Likely a String Fit If You Have

• 2+ years in administrative coordination, grant writing, technical writing, or proposal development
• Hands-on experience drafting structured written outputs (grants, tenders, proposals, or formal reports) using approved templates and compliance frameworks
• Working knowledge of Microsoft Office and Google Workspace, plus exposure to project management or CRM tools such as Monday.com, ClickUp, Asana, Airtable, or HubSpot
• Experience interpreting project scopes, technical documentation, and cost or budget summaries
• Willingness to work 5:00 AM–2:00 PM PH Time aligned with Australian business hours from a stable home-office setup with reliable internet

Strong Signals

• Degree or diploma in Quantity Surveying, Construction Management, Engineering, Business or Project Management, Accounting or Finance, or Technical Writing
• Prior experience writing grants, tenders, or proposals for Australian businesses or familiarity with Australian government grant systems
• Exposure to the construction, electrical, manufacturing, or trades industries
• Comfort using AI tools to accelerate research, drafting, and review workflows

Responsibility Pillars

Grant Research & Opportunity Identification

You own the live pipeline of funding opportunities — identifying grants aligned with active projects before deadlines close in.

• Monitor Australian government, local council, and private-sector funding portals and grant announcements
• Map grant eligibility against company capabilities, active projects, and sporting partner needs
• Maintain a live grants pipeline tracker and submission calendar
• Summarise eligibility criteria and requirements for internal review

Grant Writing & Submission

You translate project intent into compliant, deadline-driven applications that meet Australian funding standards.

• Draft grant applications using approved templates and supporting documentation
• Prepare structured responses covering project outcomes, economic impact, innovation, sustainability, job creation, and financial viability
• Consolidate supporting documents from internal teams and verify compliance and formatting requirements
• Submit applications through online grant portals within deadline windows

Technical & Financial Coordination

You convert raw technical and cost data into clear, defensible inputs that strengthen each submission.

• Interpret project scopes, technical specifications, and engineering documentation
• Organise quotes, invoices, and supporting evidence into submission-ready packages
• Prepare project cost estimates, budget summaries, and ROI calculations
• Coordinate timelines and milestones across concurrent submissions

Administrative & Reporting Systems

You own the documentation backbone — keeping records, deadlines, and post-award obligations on track.

• Maintain grant tracking systems and CRM records
• Track submission deadlines and post-award reporting obligations
• Prepare progress reports and acquittals where required
• Organise folders, templates, and documentation systems; attend internal project meetings as required

About the Company

An Australian-based electrical and air conditioning services company delivers commercial and industrial electrical solutions across regional Queensland, alongside long-standing involvement with local sporting associations and community organisations. Known for licensed trade compliance and sustained regional operations, offshore teams work within defined scopes, approved templates, and structured submission cycles tied to Australian funding calendars.

What This Role Gives You

Benefits of GOTEAM

Accelerate Your Personal Growth

• Company-provided laptop + second monitor
• Industry-best HMO for 1 dependent + extended dependents (₱200,000 coverage, private room, ₱10,000 meds reimbursement)
• Option to enroll up to 4 additional dependents via salary deduction
• ₱1M life insurance coverage
• Membership in GoTeam Sports Club, Yoga, and Wellness Programs

Unlock Your Possibility

• Prorated 5 days Vacation Leave + 5 days Sick Leave upon regularization
• 5 Service Incentive Leave (SIL) days upon first work anniversary (convertible to cash if unused)
• Salary loan access (post-regularization)
• Employee discounts, raffles, and Day-1 welcome gift
• Opportunity to win a trip to Bali through company programs

Live Your Purpose

• Join GoTeam Cares volunteer programs
• ₱10,000 referral bonus
• Monthly gratitude events, team dinners, and leadership talks

Your Family's Benefits

• 24/7 financial, legal, and counseling support (up to 4 family members)
• Free telemedicine consultations
• Virtual family events and prize opportunities

OUR HIRING PROCESS

What Happens After You Click Apply

When you click Apply, you'll be taken to Multiplai Interview Room.

Our AI-powered, self-guided interview experience designed to be fair, flexible, and stress-free. You can start immediately or complete it later at a time that works for you.

What you'll need:

• Stable internet connection
• Desktop or laptop
• Headset

You'll answer interview questions at your own pace—no live interviewers, no surprise questions, and no pressure. Once completed, the platform generates an AI-assisted summary of your responses, and one of our recruiters will follow up with next steps.

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