Administrative Assistant

Enable Operational Excellence Across Fast-Moving Construction Projects

For more than three decades, our client has played a major role in shaping Hawaii's construction landscape through large-scale commercial, resort, industrial, institutional, residential, and affordable housing developments. They are known for delivering complex projects with exceptional standards in safety, quality, productivity, and timeliness while building long-standing partnerships across the industry. With expertise spanning preconstruction, general contracting, design-build collaboration, and equipment operations, they continue to drive high-impact developments that support growing communities. Their reputation for integrity and operational excellence has positioned them as one of Hawaii's most respected construction organizations.

About the Role

Complex construction developments rely on professionals who can keep operations seamless and stakeholders aligned. The Administrative Assistant supports business-critical coordination that directly impacts project delivery and operational excellence across Hawaii. Elevate your career with Emapta through a premium global opportunity offering stability, mentorship, and a high-performance environment for top-tier talent.

Role Snapshot

Employment Type: Full time

Shift: Night shift (2:00 AM - 11:00 AM PHT) | Consecutive days off

Work Setup: Onsite, Makati

What's in It for You

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Night differential pay to maximize your earnings
• Prime office location in Makati (Easy access to MRT stations, restaurants, and banks)
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

Qualifications

• Associate's or Bachelor's degree preferred or equivalent experience
• At least 3 years of administrative or project coordination experience
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office including Outlook, Word, Excel, and PowerPoint
• Experience using project management or collaboration tools such as Procare, Microsoft Planner, Asana, Trello, Smartsheet, or similar platforms
• Ability to manage multiple priorities with strong attention to detail

Preferred Skills

• Experience preparing reports and tracking metrics
• Familiarity with budgeting or expense tracking
• Ability to work independently and proactively solve problems

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support to leadership and project teams
• Manage calendars, schedule meetings, and coordinate logistics
• Prepare correspondence, reports, presentations, and meeting materials
• Maintain organized digital and physical filing systems
• Serve as a primary point of contact for internal and external stakeholders

Project Management & Coordination

• Assist in planning, coordinating, and tracking multiple projects simultaneously
• Monitor project timelines, milestones, and deliverables
• Maintain project documentation, status reports, and action item logs
• Coordinate meetings, take detailed notes, and track follow-ups
• Support project budgeting, invoicing, and expense tracking as needed
• Communicate project updates and deadlines to team members
• Ensure compliance with organizational policies and project procedures

Communication & Collaboration

• Facilitate communication between departments and project stakeholders
• Draft and distribute project-related communications
• Support cross-functional collaboration to keep projects moving efficiently

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines, where high-performing professionals build long-term global careers with leading international companies. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and a finalist in the 2026 Inspiring Workplaces Awards Asia, Emapta delivers a workplace defined by stability, growth, and purpose. Here, your career moves forward with meaningful opportunities, world-class support, and a culture built for excellence.

Apply now and be part of the #EmaptaEra.