We are looking for a highly organized and detail-oriented Executive Administrative Assistant (Japanese Bilingual) to provide comprehensive administrative support to senior leadership. This role plays a critical part in ensuring smooth day-to-day operations, supporting executive priorities, and facilitating effective communication across a global organization.
Key Responsibilities
- Manage calendars, schedules, meetings, and travel arrangements for executives
- Coordinate logistics, technical setup, and execution of meetings and events
- Handle expense reporting and administrative documentation
- Collaborate with stakeholders across regions to align priorities and schedules
- Act as a key point of contact and trusted support for internal and external stakeholders
- Provide guidance or mentorship to junior team members when needed
- Proactively anticipate needs and ensure seamless operational support
Qualifications & Skills
- Fluent in Japanese and English (spoken and written)
- JLPT certification required (Language Premium)
- 3–5 years of relevant experience in executive or administrative support
- Strong communication and interpersonal skills with a professional approach
- Proven ability to work independently and manage multiple priorities effectively
- High attention to detail and strong focus on stakeholder/client satisfaction
Proficiency in:
- Microsoft Office (Word, Excel, PowerPoint)
- Microsoft Teams
- Calendar and schedule management tools
- Expense management tools (e.g., Concur)
- Experience in event coordination and logistics management
- Technically confident with the ability to learn new tools quickly (including AI tools)
- Adaptable, proactive, and able to thrive in a fast-paced environment
- Strong ownership mindset with ability to follow through on tasks
Preferred Experience
- Experience mentoring or guiding junior team members
- Exposure to global or regional operations and working with cross-country teams
- Comfortable working across time zones and in a multicultural environment
- Demonstrated ability to handle a high workload and prioritize effectively
