We are a Chicago-based company managing multiple operations, including a design-build construction firm, short-term Airbnb rentals, long-term apartment rentals, and event spaces. Our team is dedicated to delivering high-quality service and maintaining the highest standards across all our properties.
Position Overview:
We are seeking a motivated, detail-oriented Administrative Virtual Assistant to support our growing team remotely. This is a full-time, work-from-home position aligned with U.S. operating hours.
Key Responsibilities:
- Client Communication: Respond professionally and promptly to calls, texts, and emails.
- Bookkeeping: Handle bookkeeping tasks using QuickBooks.
- Property Oversight: Assist with property management operations across Chicago.
- Scheduling: Qualify leads and schedule appointments for the construction division.
- Administrative Support: Prepare reports and maintain organized documentation.
Skills & Qualifications:
- Fluent English with a neutral accent; excellent verbal and written communication skills are essential.
- Confident phone presence, able to handle incoming calls and qualify clients professionally.
- Strong communication skills across phone, email, and messaging platforms.
- Highly organized, capable of multitasking and managing priorities efficiently.
- Exceptional attention to detail and accuracy.
- Tech-savvy, with a reliable internet connection and functional home office setup.
Requirements:
- Prior experience in an administrative or remote support role is preferred.
- Ability to work independently and take initiative.
- Please note: Clear, fluent English with minimal accent is mandatory. Candidates who do not meet this standard will not be considered.
Job Type: Full-time
