Position Objective
The Accounts Payable (AP) Specialist is responsible for managing financial transactions and ensuring the timely and accurate processing of invoices, payments, and expense reports. This role supports the organization's financial operations by maintaining strong vendor relationships, ensuring compliance with company policies, and contributing to efficient month-end and year-end closing activities.
Key Responsibilities
Support the achievement of business objectives through efficient accounts payable and bookkeeping services, including:
- Process and verify invoices, ensuring accuracy and proper approvals.
- Perform three-way matching of invoices against purchase orders and receiving documents.
- Prepare and execute payment runs, including bank transfers and other approved payment methods.
- Maintain accurate records of all accounts payable transactions and vendor master data.
- Reconcile vendor statements and investigate and resolve discrepancies.
- Respond to vendor inquiries and maintain positive supplier relationships.
- Monitor aging reports and ensure timely payments to avoid penalties and maintain strong vendor partnerships.
- Assist with month-end and year-end close activities.
- Ensure compliance with company policies, financial controls, and accounting regulations.
- Support internal and external audits by providing required documentation.
- Identify process improvement opportunities to enhance efficiency and accuracy.
- Perform Accounts Payable sub-ledger to General Ledger reconciliations.
- Support tax compliance requirements, including withholding tax, GST, and other applicable taxes.
Qualifications & Knowledge
- Bachelor's degree in Accounting, Finance, or a related field preferred.
- Strong understanding of accounting principles and accounts payable processes.
- Knowledge of financial controls, compliance requirements, and accounting best practices.
Experience
- Previous experience in Accounts Payable, Finance, or Bookkeeping roles.
- Experience with invoice processing, query resolution, and inbox management.
- Exposure to high-volume transactional environments.
- Experience supporting Australian entities is advantageous but not required.
- Experience using accounting or ERP systems.
Capabilities
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent communication and stakeholder management skills.
- Strong organizational and time management abilities.
- Effective problem-solving skills with the ability to investigate and resolve discrepancies.
- Ability to work independently and collaboratively within a team.
Attributes
- Reliable, diligent, and proactive.
- High level of integrity and accountability.
- Flexible and adaptable to changing priorities.
- Committed to quality, continuous improvement, and delivering accurate results.
Tools & Technologies
- iPOS experience is an advantage.
- ERP and Accounting Systems (e.g., SAP, Oracle, Xero, MYOB, NetSuite, or similar).
- Microsoft Excel and Microsoft Office Suite.
Experience supporting Australian businesses is a plus, but not a requirement. We welcome candidates with strong Accounts Payable experience and a willingness to learn and grow in a dynamic finance environment.
