Join Our Finance Team as an Accounts Payable Specialist!
Are you a dedicated and experienced Accounts Payable Specialist ready to make a significant impact on our financial operations We are actively searching for a detail-oriented professional to join our dynamic Finance Team. If you excel in maintaining accurate accounts payable records and thrive in a collaborative work environment, we want to invite you to be part of our growing team!
Key Responsibilities:
- Invoice Processing:
- Responsible for processing suppliers invoices in NetSuite accurately and promptly.
- Manage the splitting of scanned invoices from stores and warehouses, uploading them to the shared Google Drive folder.
- Conduct a thorough review of three-way matching between purchase orders (PO), inventory receipts (IRs), and supplier invoices.
- Identify discrepancies and initiate vendor claims according to established criteria.
- Prepare inventory adjustments as needed.
- Reconciliation and Communication:
- Perform monthly reconciliation between aged supplier balances in the system and vendor statements.
- Coordinate directly with suppliers for inquiries or follow-ups.
- Process vendor credits in the system upon receipt.
- Investigate and post bill variances.
- Undertake other accounts payable-related tasks as necessary.
- Record Maintenance and Confidentiality:
- Maintain accurate accounting records.
- Safeguard company information by ensuring confidentiality.
- Collaboration and Reporting:
- Liaise and communicate effectively with other departments as needed.
- Collaborate closely with the Central Finance Team based in Australia.
- Prepare regular government mandatory reports, including but not limited to BIR tax returns and monthly remittances to SSS, PHIC, and HDMF. In-depth knowledge of Philippine tax regulations and compliance requirements is essential.
- Additional Responsibilities:
- Undertake other tasks as dictated by the needs of Kitchen Warehouse and SuiteStudio Operations Inc.
Requirements:
- Bachelor's degree in any business-related course (Accountancy preferred but not required).
- Minimum of two (2) years of experience in accounts payable and related accounting functions (e-Commerce experience is a plus).
- Experience using ERP systems such as SAP, Xero, or NetSuite is preferred.
- Strong knowledge of basic accounting principles with excellent attention to detail and analytical skills.
- Effective verbal and written communication skills; must be a team player.
- Ability to work independently with minimal supervision.
- Capable of working under pressure in a fast-paced environment.
- Flexible to efficiently work both on-site and remote.
About Us:
Suitestudio Operations, Inc. is a dynamic and innovative Philippine-based office company that takes immense pride in being the trusted partner ofKitchen Warehouse Australia. Committed to delivering exceptional support services across all aspects of their business including design, development, marketing, customer service, inventory entry, purchasing, and financial processes.
Why work with us
Join our dynamic and supportive finance team to celebrate collaboration. Your success in maintaining accurate accounts payable records and supporting financial initiatives is integral to our collective achievements.
Suitestudio is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
How to Apply:
Interested candidates are encouraged to apply with their CV and a brief cover letter, detailing their experience and why they're the best fit for the role.
Job Type: Full Time
Shift: Day job
