Qualifications:
- Must be at least college graduate. With degree related in Accounting, Finance, or another related field (preferred).
- 2+ years of experience in accounts payable with exposure to both vendor and employee payments.
- Strong knowledge of invoice processing, expense validation, cash advance monitoring, and tax regulations.
- Proficiency in accounting software (SAP, Oracle, or similar ERP systems).
- Excellent attention to detail, analytical skills, and problem-solving abilities.
- Effective communication and interpersonal skills to coordinate with internal and external stakeholders.
- Ability to prioritize tasks, meet deadlines, and ensure compliance.
Job Description:
1. Vendor Payables
- Process vendor invoices accurately and in a timely manner.
- Verify purchase orders (POs), services/goods receipt notes (SRNs/GRNs), and invoice details for compliance and accuracy.
- Handle vendor account reconciliations and resolve discrepancies.
- Coordinate with the indenting teams to ensure proper documentation and issue resolution.
- Ensure compliance with tax regulations (TDS, etc.) while processing invoices.
- Manage payment cycles and schedules to ensure timely payments to vendors.
2. Employee Reimbursement Processing
- Review and process employee reimbursements for business-related expenses, such as travel, meals, and mobile.
- Verify supporting documents to ensure compliance with company policies and tax regulations.
- Coordinate with employees to resolve discrepancies and ensure timely processing.
- Process approved reimbursements for payment.
3. Cash Advance Requests & Management
- Process employee cash advance requests based on company guidelines and approval workflows.
- Ensure proper documentation and authorization for all cash advances.
- Maintain records of issued advances and monitor outstanding balances.
4. Liquidation Processing & Monitoring
- Validate liquidation reports, ensuring all expenses align with the approved cash advance purpose.
- Reconcile liquidation amounts against supporting documents and company policies.
- Follow up with employees on overdue liquidations and ensure timely submission.
- Assist in enforcing liquidation deadlines and policies to maintain financial accuracy.
5. Compliance & Documentation
- Ensure all transactions adhere to company policies, accounting principles, and tax regulations.
- Maintain updated accurate and organized records of invoices, reimbursements, cash advances, and liquidations for audit purposes.
- Support internal and external audits by providing necessary documents and clarifications.
6. Reporting and Analysis
- Prepare periodic reports on accounts payable status, aging analysis, and payment forecasts.
- Highlight any discrepancies, overdue payments, or process gaps to the manager.
7. Process Improvement & Coordination
- Identify opportunities to enhance efficiency and accuracy in AP processes.
- Work with teams to improve automation and compliance monitoring.
- Provide training or guidance to employees on reimbursement, cash advance, and liquidation policies.
