Job Summary
The Accounting Assistant is responsible to supporting daily accounting operations, including invoice processing, tax documentation, general ledger reconciliations, and month-end closing activities. This role ensures accurate financial records, compliance with company policies and Philippines statutory requirements, timely processing of Accounts Receivable, Accounts Payable and related transactions.
Key Responsibilities
1. Financial Reporting, GL Reconciliation & Closing Support
- Assist in preparing monthly, quarterly, and annual financial reports.
- Support month-end and year-end closing activities.
- Prepare and perform General Ledger (GL) reconciliations on a monthly basis, including bank accounts, AP, AR, accruals, prepayments, intercompany, and other balance sheet accounts.
- Investigate and resolve reconciling items and discrepancies in a timely manner.
- Ensure all supporting documents for balance sheet accounts are properly maintained and filed.
- Monitor aging of outstanding balances and follow up with relevant departments for resolution.
- Ensure expenses and revenues are properly recorded in the correct accounting period.
- Ensure compliance with Group accounting policies and Philippines statutory regulations.
- Provide documentation and reconciliation support for internal and external audits.
2. Tax Compliance Support
- Prepare and submit tax documentation in accordance with Philippines regulations (VAT, WHT, DST, FBT, ITR and withholding tax certificates).
- Validate and record VAT and withholding tax accurately.
- Monitor VAT and WHT balances and ensure proper reconciliation with tax reports.
- Assist during tax audits and provide required supporting documents.
3. Accounts Receivable
- Issuing local documents such as sales invoice, local receipt for billing and collection money from customers. And reconciliation between sales local invoices and commercial invoices
- Filing original document properly rely on regulation required
4. Accounts Payable
- Review and verify invoices for accuracy, proper approval, and compliance with company policies.
- Allocate expenses to appropriate cost centers and GL accounts.
- Ensure proper expense recognition in the correct accounting period.
- Perform vendor account reconciliations and resolve discrepancies.
- Perform monthly bank reconciliations and clear outstanding items.
- Monitor temporary and permanent cash advances in accordance with company policies.
- Filing original invoices properly rely on regulation required
5. Master Data & Compliance
- Maintain accurate customer, vendor, and bank master data in the system.
- Conduct compliance checks in line with company guidelines.
- Ensure proper documentation and adherence to internal control procedures.
- Support compliance with approval matrix and segregation of duties.
6. Coordination & Process Improvement
- Coordinate with AP, AR, Procurement, Treasury, and other departments to ensure smooth operations.
- Use accounting systems (e.g., M3, ERP systems) for transaction processing and reconciliation.
- Identify basic process improvement opportunities to enhance efficiency and reduce errors.
- Support finance-related projects as assigned.
Qualifications
- Bachelor's degree in accounting or related field.
- 5 - 6 years of experience in accounting or finance.
- Basic knowledge of accounting principles and Philippines tax regulations (VAT, WHT).
- Experience in ERP systems (e.g., M3 or similar) and good Excel skills.
- High attention to detail and accuracy.
- Strong reconciliation and analytical skills.
- Able to work independently and meet deadlines.
- Good communication skills and positive can-do attitude.
- Willingness to learn and develop accounting knowledge.
