PROFILE SUMMARY
The Accountant plays a key role in maintaining accurate financial data, supporting reconciliations, managing revenue operations, and ensuring reliable financial reporting. This role supports day-to-day accounting workflows across transaction processing, accounts receivable, accounts payable, payroll support, and budgeting.
JOB DETAILS
- Hybrid (3 days office / 2 days WFH)
- Monday to Friday, 7 AM - 4 PM AWST
- Will follow Western Australia Public Holidays
RESPONSIBILITIES
1. Transaction Processing & Financial Data Integrity
- Perform daily QuickBooks entries (Expenses, banking, and transaction updates).
- Maintain accurate CRM and finance system data.
- Complete weekly Speedo checks and ensure timely submissions.
- Ensure all daily entries are completed and no items remain outstanding beyond required timelines.
2. Reconciliations & Financial Controls
- Complete monthly credit card reconciliations for all cards.
- Match credit card receipts and conduct follow-ups as required.
- Manage Income in Advance (weekly and month-end).
- Reconcile payment dashboards and assist with revenue adjustments.
- Support bank reconciliations and resolve variances proactively.
3. Budgeting, Forecasting & Month-End Reporting
- Assist in preparing budgets, forecasts, and financial models.
- Support variance analysis and provide insights.
4. Expenses & Accounts Payable.
- Review and code credit card expenses.
- Process reimbursement requests.
- Enter accounts payable invoices and maintain supplier records.
- Ensure correct GST treatment across bills and invoices.
5. Payroll & Operational Support
- Conduct timesheet checks and validations every payroll period.
- Assist with payroll-related discrepancies and employee queries.
- Maintain training logs and provide operational finance support.
6. Revenue Operations & Accounts Receivable (Back up while current member on leave)
- Process EFT invoicing and set up new clients.
- Manage subscription lifecycle changes (upgrades, downgrades, pauses, cancellations).
- Follow up payment declines within required timeframes.
- Prepare refunds for approval.
- Maintain active subscription data and action expired card follow-ups.
- Handle shared accounts inbox and communicate professionally with customers, vendors, and stakeholders.
7. Systems, Communication & Process Improvement
- Manage finance inbox and task allocation
- Maintain task tracking in Asana
- Identify and implement process improvements
- Ensure consistency across all systems
NICE TO HAVE
- Proficiency in QuickBooks Payroll or KeyPay.
- Experience with basic BAS preparation and standard Australian bookkeeping workflows.
- Familiarity with tools such as HubSpot CRM, Asana, Slack, and Power BI.
- A strong mindset for process improvement.
- Interest in AI, automation, and finding smarter ways to complete work efficiently.
- Confidence in recommending better ways to improve efficiency, turnaround time, and reporting workflows.
QUALIFICATIONS
- Bachelor's degree in Accounting, Finance, Commerce, or a related field.
- At least 5 years of accounting experience.
- Minimum of 2 years of direct Australian accounting experience, ideally within private companies.
- Strong hands-on experience with QuickBooks Online (core requirement).
- Advanced Excel skills and strong proficiency in Microsoft Office.
- Strong English communication skills, both written and verbal.
- Ability to work independently, solve problems proactively, and manage priorities with minimal supervision.
- Ability to handle both detailed transactional work and higher-level accounting tasks.
- Strong sense of ownership, accountability, and initiative.
- Comfortable working in a fast-paced and highly process-driven environment.
