Virtual Assistant

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Job Description

We're seeking organized and dedicated Virtual Assistants to join our team, to service our network of businesses worldwide.

Requirements

Minimum of 6 months to 1 year experience as a Virtual Assistant
Minimum age of 18 and completion of Senior High School
Exceptional phone, email, and instant messaging communication abilities
Strong organizational and time management proficiencies
Technologically adept, with familiarity in contemporary tools such as desktop sharing, cloud services, and VoIP
Proficient in word-processing software and spreadsheets, such as MS Office
Familiarity with online calendars and scheduling platforms, such as Google Calendar
Demonstrates a proactive attitude and eagerness for training opportunities
Able to work the night-shift

Duties And Responsibilities

Organize and manage documents and files efficiently
Handle data entry tasks, including compiling lead lists, transcribing meeting minutes, audio recordings, managing payroll information, and organizing research notes
Conduct product research, procure goods, and obtain samples securely
Maintain, update, and gather information for marketing and sales campaigns using a CRM system
Generate and dispatch statements or invoices, monitor payments, and track company expenses
Gather data on trends, industry best practices, and other publicly available information to prepare reports for comparative analysis
Oversee project progress, facilitate internal communication, and organize company data
Coordinate team schedules, preempt scheduling conflicts, and ensure clients are punctual and well-prepared for meetings
Arrange travel itineraries, book accommodations, rental vehicles, etc
Handle incoming calls, schedule appointments, and conduct informational inquiries
Manage email correspondence, follow up on communications, organize inbox according to client preferences, and alert clients regarding important emails
Undertake miscellaneous tasks as required

Technical Requirements: