Virtual Assistant

About the Role

Our client is a growing independent audio production company seeking a proactive, highly organised Virtual Assistant to support day-to-day operations. This is an exciting opportunity to work closely with the founder, helping streamline workflows, manage data, conduct research, and support business development activities.

The ideal candidate is a self-starter who thrives in a fast-paced, creative environment, can manage multiple priorities, and enjoys bringing structure and efficiency to a growing business.

Key Responsibilities

• Research companies, industries, and key decision-makers within production, media, and agency sectors
• Build and maintain targeted contact lists using LinkedIn, company websites, and other relevant sources
• Manage and organise CRM data within Folk, including:
• Updating and maintaining records
• Cleaning and structuring data
• Tracking relationships, leads, and outreach opportunities
• Support outreach and networking initiatives by preparing guest lists, prospect lists, and event research
• Conduct business, industry, competitor, and market research, as well as occasional personal research projects such as real estate research
• Assist in developing and improving internal systems, processes, and workflows
• Remotely operate and manage tasks on a MacOS-based computer environment

Ideal Candidate

• Highly proactive and able to work independently with minimal supervision
• Strong research and investigative skills, with the ability to uncover valuable insights beyond surface-level information
• Exceptionally organised with strong attention to detail
• Comfortable adapting to changing priorities in a dynamic environment
• Excellent written English and communication skills
• Reliable, dependable, and consistent in delivering high-quality work
• Confident working within MacOS environments

Technical Requirements

• Ability to access and work on a remote machine using tools such as Jump Desktop
• Experience using:
• LinkedIn
• CRM platforms (experience with Folk is advantageous but not essential)
• Google Workspace and Microsoft Office applications

Desirable Experience

• Previous experience supporting creative, production, media, or agency-based businesses
• Understanding of the US market, particularly the New York agency and production landscape
• Experience within audio production, podcasting, media, or other creative industries
• Familiarity with outreach, lead generation, and relationship management processes