Executive Assistant

Executive Assistant (Graduate)

Location: Manila, Philippines (Onsite)

Contract: 1 Year (Extendable)

Work Schedule: Monday–Friday, 8:00 AM–5:00 PM

Role Overview

The Executive Assistant (Graduate) will provide executive and administrative support to the Deputy Director General (DDG) of the IT Department. The role focuses on:

• Managing calendars, meetings, and travel arrangements.
• Drafting speeches, briefing notes, reports, and executive correspondence.
• Preparing presentations, dashboards, and meeting materials.
• Tracking departmental deliverables and follow-up actions.
• Coordinating communication across ITD divisions and external stakeholders.
• Supporting governance, documentation, and administrative processes.
• Assisting with workshops, events, and executive reporting.

Qualifications

• MBA or equivalent from a top university.
• Strong academic performance.
• Internship, volunteer, project, or work experience in executive support, administration, coordination, or IT-related environments is preferred.
• Excellent organizational, communication, analytical, and time management skills.
• Professionalism, discretion, and attention to detail.

Technical Skills

Essential:

• Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, SharePoint)
• Calendar and email management
• Excel reporting and document management

Preferred:

• Power BI
• Microsoft Power Platform
• Canva or Adobe Creative Suite
• AI productivity tools
• Project tracking and collaboration platforms

Ideal Candidate

We're looking for a proactive, tech-savvy MBA graduate with leadership potential, strong communication skills, and an interest in supporting senior executives within an international development and IT environment. Participation in internships, research, student leadership, or volunteer activities is considered an advantage.