Virtual Assistant

About the Role Our client is a growing, independent audio production company seeking a proactive and highly organized Virtual Assistant to support day-to-day operations. This role is ideal for a self-starter who thrives in a fast-paced, creative environment and is comfortable switching between tasks. You'll work directly with the founder to streamline workflows, manage data, and support research efforts, freeing up time for higher-level creative and business development work.

Key Responsibilities

● Research companies, industries, and key decision-makers (e.g. production companies, agencies) ● Identify and compile contact lists (LinkedIn, company sites, etc.)

● Maintain and organize CRM (Folk) data, including:

○ Updating records

○ Cleaning and structuring data

○ Tracking relationships and outreach opportunities

● Assist with outreach preparation (e.g. guest lists for events, networking targets)

● Conduct general research tasks (business, creative, and occasional personal projects such as real estate research)

● Help improve organization and workflow systems

● Remotely operating a computer via MacOS.

Ideal Candidate

● Highly proactive, able to take direction and run with it independently

● Strong research skills (you know how to find useful information, not just surface-level data)

● Detail-oriented and naturally organized

● Comfortable working in a dynamic environment with shifting priorities

● Strong written English and communication skills

● Reliable with consistent follow-through

● MacOS

Experience Technical Requirements

● Ability to access a remote machine (via tools such as Jump Desktop)

● Familiarity with:

○ LinkedIn

○ CRM systems (experience with Folk is a bonus, not required)

Nice to Have

● Experience supporting creative, production, or agency-based businesses

● Understanding of US (particularly New York) agency/production landscape

● Experience in audio, media, or creative industries