The Talent Audit and Compliance Supervisor is responsible for overseeing the internal review of all Talent processes, records and policies. The incumbent also leads policy updates and development, documentation management, regulatory compliance tracking, and process monitoring. It works closely with cross-functional teams to mitigate risks, ensure 100% adherence to Philippine labor laws and maintain audit-ready documentation for both internal governance and government inspections.
Essential Functions of the Job:
Regulatory & Compliance Management
- Ensure all Talent policies and employment contracts comply with the Labor Code of the Philippines and recent DOLE Administrative Orders in consultation with General Counsel's Office.
- Map, monitor, and maintain all regulatory requirements applicable to Talent.
- Oversee the implementation of mandated workplace programs (e.g., Occupational and Health, Drug-Free Workplace, Mental Health Policy and Anti-Sexual Harassment).
- Collaborate effectively with other teams to ensure consistent policy interpretation and process adherence.
- Communicate compliance expectations clearly and professionally across functions.
Internal Auditing and Risk Management
- Conduct regular audits of 201 files to ensure completeness and data privacy compliance.
- Serve as a focal point for Data Privacy Act compliance within Talent, ensuring employee data is handled securely.
- Serve as the process owner for ISO certifications, ensuring all Talent workflows – from onboarding to offboarding – are documented, followed and continuously improved.
- Manage the Control of Documented Information within Talent, ensuring that only the most recent, approved versions of forms and policies are in use.
- Lead internal quality audits to identify non-conformities in Talent processes before external surveillance audits.
- Act as the primary Talent liaison for external registrars during certification and recertification cycles.
- Analyze audit findings to determine root causes of process failures.
Policy Development & Documentation
- Collaborate with the Talent managers to update the Employee Handbook based on new jurisprudence or government mandates
- Maintain an organized and updated Talent Operations Manual, ensuring version control and audit readiness.
- Oversee proper documentation standards and ensure compliance materials are complete and current.
Knowledge, Competencies and Skills Requirements:
- 4–6 years of experience in HR compliance, HR audit, or a related regulatory role preferably within regulated industries.
- Preferably at least 2 years specializing in Philippine Labor Code and familiarity with the Data Privacy Act.
- Familiarity with Risk-Based Thinking and the PDCA (Plan-Do-Check-Act) cycle.
- Proven experience in successfully navigating at least two (2) full ISO certification or surveillance audit cycles.
- Proven ability to work well across teams and manage multiple requirements simultaneously.
- High integrity, keen attention to detail, strong adherence to rules, and the ability to handle sensitive/confidential information.
- Proficiency in MS Excel for data reconciliation and other MS apps for report preparation and presentation.
- Strong analytical, oral, and written communication skills
