JBS TA Lead will help in managing the staffing requirements of the company. The responsibilities will include talent sourcing & screening, coordination with business lines/hiring manager on recruitment needs, providing administrative support throughout the entire recruitment cycle for wide range of openings. He / She will also assist in the conduct of New Employee Orientation and participate in the onboarding activities of the company. They will need to provide guidance to team members on processes
Major Responsibilities
Recruitment & Selection
- Screen applicants for basic compliance with position qualifications
- Identify skills, experience, and competencies, as well as other job profile preferences
- Assist in identifying suitable recruitment channels for the company
- Post openings to appropriate career sites and other avenues
- Participate in recruitment activities such as job fairs and campus recruitment
- Extend, negotiable and close job offers
- Develop a pool of qualified candidates through continuous sourcing.
Sourcing Channel Management
- Recommend leading sourcing strategies. Leverage a range of sources, relevant to the job such as universities, job boards and other social media.
- Liase with accredited headhunter/recruitment firms to fill up vacancies.
- Build a network with relevant industry, professional or other group to create a pipeline of talent
- Manage employee referral program
Recruitment System Management
- Maintain recruitment databases & systems e.g. applicant database, job offer tracker and recruitment tracker
- Process job requisition and candidates in the system (Kenexa 2xbrassring) to ensure that hiring are authorized and HR processes are documented.
Recruitment Partnering
- Partner with Recruitment Manager and hiring manager to develop a deep understanding of the staffing requirements.
- Support Business Line Heads, Hiring Managers and candidates during the recruitment process including arranging interviews, advising of recruitment queries, issuing job offers and employment documents
- Provide regular updates on recruitment progress and submits recruitment related reports as required/necessary.
- Support Hiring Managers regarding recruitment guidelines, policies and systems.
- Actively participate in recruitment related meetings i.e Resource Planning, Transition Meetings, etc...
Pre-Employment Processing
- Verify pre-employment documents of new hires and checks completeness of the requirements
- Coordinate with Business Lines & HR Operations to ensure compliance with Payroll processing requirements/timelines
- Coordinate with HR Operations and HRSSO for the timely conduct of background investigation & release of BI Certification as necessary
- Conduct character reference and background checks and provide feedback to business lines as appropriate
Onboarding
- Conduct New Employee Orientation Program based on agreed schedule/timelines
- Assist in the implementation of the New Employee Onboarding Guide
Reporting
- Control, maintains and updates recruitment tracker and prepares related monthly and weekly reports.
Achieve Performance Objectives and Identified Recruitment Focus and Metrics
Performs other HR duties that may be assigned from time to time
CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA
Ideal Experience
- Bachelor's degree graduate preferably in Psychology, Human Resources, Behavioral Sciences or relevant field
- Knowledge of recruitment techniques and processes
- Experienced in the conduct of interview
- Minimum of 7 year experience in recruitment and selection
- Good analytical and organizational skills
- Detail Oriented
- Results oriented
- Driven and with passion for work
- Excellent communication and interpersonal skills
- Exposure to other HR facets an advantage
Critical Competencies for Success
- Client Focus & Relationship Management
- Ease of interaction with a wide range and wide level of client staff
- Ability to manage conflict and balance between client and firm requirements
- Has a customer-oriented attitude
- Demonstrates proactive & professional approach to customer service
- Project Management & Organizational Skills
- Excellent planning & organizational skills to prioritize work and meet tight deadlines
- Proven ability to manage multiple and complex operational matters on a daily basis
- Problem Solving & Strategic Thinking
- Capacity to deal with ambiguity and solve complex problems effectively
- Analytical, proven ability to solve problems using a quantitative approach
- Proven ability to employ holistic approaches and looks at long term solutions
