About Us
ShipERP, a leading multi-carrier shipping software provider, is dedicated to fostering digital supply chain transformation for companies, from privately held businesses to large, global enterprises. ShipERP's flagship product delivers multi-carrier rate shopping, tracking, and proof of delivery for streamlined business processes and a strong return on investment. With extensive supply chain expertise, ShipERP has helped clients streamline their business processes and eliminate inefficiencies. Our best-in-class services team are implementation experts with 15+ years of experience in logistics execution and transportation, with an emphasis in parcel shipping technology.
Responsibilities
Financial Accounting and Reporting
- Prepares general ledger journal entries and performs account analyses and reconciliations.
- Maintains fixed asset records and depreciation schedules.
- Conducts monthly bank reconciliations.
- Prepares and analyzes monthly journals, sales reports, commission reports, and project profitability reports.
- Performs daily banking transactions, deposits, and payments as required.
- Assists with month-end and year-end closing activities.
- Supports annual external audits and special accounting projects.
- Reviews accounting operations and recommends process and control improvements.
- Coordinates the implementation of accounting systems and internal control procedures.
Payroll And Employee Compensation
- Assist the payroll cycle review, including processing, reconciliation, and resolution of agency notices.
- Reviews and verifies payroll deductions, allowances, night differentials, bonuses, commissions, and leave balances.
- Processes Tendopay loan repayments, insurance deductions (AXA, Sun Life, Prulife), and HMO deductions.
- Prepares and uploads payroll files via Bizlink for salary crediting.
- RE final pay for resigned employees and maintains payroll compliance records.
Tax Compliance and Statutory Reporting
- Prepares and ensures timely filing and payment of BIR Forms 1601C and 1601EQ.
- Prepares, issues, and maintains records of BIR Forms 2307 and 2316 for suppliers and employees.
- Prepares and files monthly sales tax and withholding tax returns.
- Maintains quarterly summaries of withheld taxes and supports annual tax compliance requirements.
Accounts Payable and Vendor Management
- Manages accounts payable processes, including invoice verification, expense reports, purchase requisitions, and check/EFT payments.
- Schedules and processes vendor payments and weekly check runs.
- Manages company billers and service providers (e.g., payroll systems, HMOs, advertising, utilities, IT vendors, government agencies).
- Coordinates with suppliers on billing issues, disputes, refunds, credit memos, and delivery of goods and services.
Company Permits And Regulatory Compliance
- Handles the annual filing and renewal of business permits, including Mayor's Permit, Barangay Permit, Fire Certificate, and CGL Insurance.
Petty Cash, Budgeting, Reimbursements, and Fund Management
- Handles petty cash and reconciliation.
- Maintains petty cash records and processes employee expense reimbursements in accordance with company policies.
- Prepares and uploads fund requests via BPI Bizlink for company payables, payroll, and operational expenses.
Employee Insurance, Loans, And Benefits Administration
- Manages employee insurance enrollments, renewals, and coordination with insurance providers.
- Settles Tendopay employee loan obligations twice monthly.
- Coordinates benefit-related matters and ensures accurate deductions and remittances.
Additional Responsibilities
- Assists with special projects as assigned by management.
- Performs other accounting, payroll, and administrative duties as required.
Required Qualifications
- Bachelor's degree in accounting, or equivalent education.
- At least two years experience as staff accountant handling or assisting month end closing.
- At least one year of experience processing payroll
- Proficient in QuickBooks, excel, pivot table.
- Ability to prepare reports and business correspondence.
- Commitment to excellence and high standards.
- Excellent written and verbal communication skills.
- Ability to understand and follow written and verbal instructions
- Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
- Ability to work independently and as a member of various teams and committees.
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Competencies
- Analytical--Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
- Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
- Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
- Cost Consciousness--Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
- Dependability--Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
ShipERP is proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to, and will not be discriminated against based on, race, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or other protected category.
