THE ROLE
Our client is looking for a Staff Accountant who will support the delivery of accurate, timely financial records and reports for Top2Bottom. This role is responsible for core bookkeeping and accounting functions across the full accounting cycle, including billing and ADP deposit reviews, and plays a key role in providing accurate financial reports for the Executive Team. The ideal candidate is detail oriented, dependable, and comfortable working independently in a fast paced, growing firm.
WORK SCHEDULE: 9:00 AM 6:00 PM Eastern Standard Time (EST), 10:00 PM 7:00 AM Philippine Time (PHT), follows Philippine holidays
POSITION TYPE: Full Time
WORK ARRANGEMENT: Remote
Essential Functions
- Perform day to day bookkeeping and accounting tasks, including transaction entry, journal entries, and general ledger maintenance
- Download and reconcile bank and credit card transactions in QuickBooks (Online & Desktop)
- Reconcile subsidiary and general ledger accounts and prepare trial balances
- Produce accurate financial statements (P&L, Balance Sheet) and supporting documentation
- Ensure accounting deadlines are met and documentation is properly maintained
- Review client billing activity for accuracy, completeness, and proper classification prior to processing or handoff
- Review and verify ADP (Automated Payment/Debit) deposits to ensure amounts align with approved billing and client agreements
- Investigate and resolve billing or deposit discrepancies in collaboration with Account Managers and internal teams
- Ensure billing and ADP activity is properly recorded in QuickBooks and reflected accurately in client financial statements
- Maintain clear documentation related to billing and ADP reviews to support audit trails and internal controls
- Collaborate with internal teams to support compliance needs (e.g., 1099s, payroll related entries)
- Maintain organized financial files and historical records in accordance with firm standards
- Proactively identify issues or process improvements
Qualifications
- Bachelor's degree in Accounting, Finance, or related field preferred
- 57 years of accounting or bookkeeping experience
- 3+ years of hands on QuickBooks experience (Online and/or Desktop)
- Strong working knowledge of financial statements and the accounting cycle
- Proficiency in Excel and Google Workspace
- High attention to detail with strong organizational and time management skills
- Ability to manage multiple priorities while meeting deadlines
- Comfortable explaining financial information
- Ability to work independently with minimal supervision while collaborating with a team
- Experience with payroll processing, multiple entity types, and tax support preferred
- Prior experience in an accounting or bookkeeping firm preferred
