Total AI Systems Inc. is a fast-growing SaaS company transforming the debt collection industry. We build innovative products that help businesses effectively manage past-due debt accounts while creating better experiences for consumers.
We are seeking a highly experienced, detail-oriented Senior Bookkeeper to own our daily and monthly financial operations, daily bookkeeping activities, month-end closes, reconciliations, improve financial processes and support leadership with accurate reporting across the parent company and its subsidiaries.
This is a critical role, ideal for someone who thrives in an environment of growth, responsibility and operational complexity.
Reports To: Chief Executive Officer (CEO)
Location: Remote
Work Hours: US Central Time
Key Responsibilities
- Handle daily and monthly bookkeeping, including AP/AR, expense processing and reconciliations.
- Maintain accurate financial records, ledgers and audit-ready documentation across multiple entities.
- Oversee financial documentation, receipts, and audit-ready files
- Prepare monthly/quarterly financial reports and support leadership in understanding trends and spending patterns.
- Assist with budget tracking, forecasts and identifying financial discrepancies or optimization opportunities.
- Manage multi-entity bookkeeping, intercompany accounting and support tax prep, audits and compliance activities.
- Maintain compliance with internal controls, document workflows, and reporting standards
- Partner with HR, operations and sales as the primary financial point of contact.
- Recommend and implement improvements to financial processes, documentation and automation tools.
- Communicate proactively on issues, risks, or unusual activities
Required Skills & Qualifications
- 510+ years of professional bookkeeping experience
- Strong proficiency in QuickBooks Online and Excel (formulas, pivot tables, data analysis)
- Direct experience in multi-entity or parent/subsidiary structures
- Strong understanding of GAAP bookkeeping best practices
- Experience supporting software, SaaS or PaaS business models
- Excellent communication skills and comfort working across departments
- Highly proactive, detail-oriented, and independent work style
- Ability to handle sensitive and confidential financial information with discretion
- Good to have experience with recurring-revenue or subscription-based businesses
- Experience working in growing startups or dynamic environments
- Must work U.S. (Eastern) Time zone.
What We Offer
- Opportunity to build and enhance financial processes during a key growth phase
- Collaborative environment with high visibility across the organization
- Flexible working arrangements (remote)
- Competitive compensation aligned with experience
