Role: Senior Accounts Payable Officer - Freight
Location: Hybrid in Makati
Job Overview
The purpose of this role is to partner closely with the Accounts Payable Manager to centralise, control, and enhance the review and reconciliation of freight-related invoices through the application of specialist freight and transport billing expertise.
The role is critical in ensuring all freight supplier invoices are accurately validated against contracted freight rates, fuel levies, charging methodologies, and commercial terms, with appropriate Proof of Delivery (POD) support. By embedding freight-specific discipline within Accounts Payable, the position helps mitigate cost leakage, resolve complex discrepancies, strengthen supplier governance, and maintain high standards of compliance and process integrity.
Duties And Responsibilities
Freight Cost Control & Invoice Validation
- Maintain accurate freight rate schedules for each transport provider in line with contracted terms and agreed pricing structures.
- Review freight supplier invoices to validate charges against approved rate cards, fuel levies, charging methodologies, and contractual terms.
- Match freight invoices against accruals and supporting documentation, investigate variances, and process invoices in accordance with approval thresholds.
- Ensure all invoices are supported by appropriate Proof of Delivery (POD) documentation prior to payment.
Purshase Orders & Accrual Management
- Create Freight Purchase Orders based on the company's manifest to accurately capture expected freight costs.
- Allocate freight Purchase Orders to individual Sales Orders to ensure correct cost attribution and reconciliation.
- Maintain and continuously enhance the Freight Provision Excel calculator to support accurate freight accruals and forecasting.
- Advise FP&A on weekly and monthly freight accruals, including known variances, timing differences, and emerging trends.
Supplier Management & Query Resolution
- Proactively follow up with freight suppliers to obtain missing invoices, PODs, and supporting documentation.
- Liaise with suppliers to resolve invoice queries, discrepancies, and disputes in a timely and professional manner.
- Build strong, constructive relationships with freight providers to support efficient issue resolution and improved billing accuracy.
Contract, Compliance & Data Governance
- Support the management of freight supplier contracts, including fuel levy structures and periodic rate updates.
- Maintain accurate freight supplier onboarding records, master data, and quality assurance documentation.
- Track and follow up on missing, expired, or non-compliant supplier documentation, including compliance certificates.
- Investigate and resolve complex freight billing discrepancies, ensuring root causes are identified and corrective actions implemented.
Process Improvement & Control
- Partner with the Accounts Payable Manager to streamline freight-related AP reconciliations and uplift end to end AP processes.
- Identify control gaps, inefficiencies, and opportunities for automation or standardisation within freight billing and invoice processing.
- Contribute to continuous improvement initiatives to strengthen cost control, transparency, and audit readiness.
Qualifications
- 3+ years experience in Accounts Payable, with demonstrated exposure to Purchase Order processing, accruals, and provisions.
- Strong background in invoice reconciliation, including identifying, investigating, and resolving discrepancies.
- Experience supporting end‑to‑end AP processes including invoice processing, payment runs, and month‑end close activities.
- Proven experience working directly with suppliers and internal operational teams, including on‑shore logistics or warehousing stakeholders.
- Exposure to freight, transport, or logistics‑related invoicing is highly desirable.
- Intermediate to advanced Microsoft Excel skills, with experience using spreadsheets for reconciliations, accrual calculations, and analysis.
- Experience working with ERP or accounting systems (e.g. Pronto or similar enterprise platforms).
- Familiarity with ticketing or workflow management systems (e.g. Zoho or similar) for query and issue tracking.
- Solid understanding of Purchase Order lifecycle management and provision processes.
- Confident and professional communicator, capable of proactively following up with suppliers and internal stakeholders to resolve queries and obtain required documentation.
What's In It For You
- Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance!
- Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.
- Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.
- Dynamic Open Spaces: Conducive for productivity and creativity.
- State-of-the-Art Security: Ensuring your safety and peace of mind.
- Game Rooms: Take a break and unwind with our recreational facilities.
- Competitive Compensation: Your talents deserve to be rewarded! We help you negotiate with our clients.
- Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
- A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.
- Global Impact: Be part of something bigger and make a difference on a global scale.
Ready to Make a Difference
If you're ready to join a dynamic team and be part of something truly special, we want to hear from you! Apply directly on this job ad, and let's forge a brighter future together!
hammerjack is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. 
