Under the direct supervision of the Procurement Manager, the Procurement Specialist is responsible for sourcing, purchasing, and coordinating the timely delivery of materials, supplies, equipment, and services required by the company. The role ensures that all procurement activities comply with company policies while maintaining accuracy, efficiency, and cost-effectiveness in every transaction.
Job Responsibilities
- Source, evaluate, and maintain suppliers to ensure quality, cost efficiency, and reliable delivery.
- Review purchase requisitions and purchase orders to ensure accuracy and compliance with company policies.
- Prepare and process purchase orders, quotations, and related procurement documentation.
- Conduct quotation analysis, bid comparison, and support pricing negotiations with suppliers.
- Coordinate with internal departments (Operations, Finance, Warehouse) to align procurement requirements, timelines, and delivery expectations.
- Monitor inventory levels and support timely replenishment to avoid shortages or overstocking.
- Facilitate inter-site material transfers with proper tracking and documentation.
- Coordinate with suppliers on deliveries, samples, and issue resolution (quality, quantity, pricing, delays).
- Monitor supplier performance and address gaps in delivery, quality, or responsiveness.
- Ensure completeness and accuracy of procurement documents, including POs, invoices, delivery receipts, and payment requests.
- Support supplier onboarding, accreditation, and compliance with company requirements.
- Build and maintain strong working relationships with suppliers and internal stakeholders.
- Identify opportunities for cost savings and process improvements within procurement activities.
- Assist in preparing procurement reports and summaries to support decision-making.
Job Requirements
- Bachelors Degree in Business Administration, Supply Chain Management, or related course.
- At least 35 years of experience in procurement, purchasing, or supply chain management.
- Experience in supplier sourcing, vendor coordination, negotiation, and procurement processes.
- Background in procurement documentation, inventory monitoring, and cross-functional coordination.
- Familiarity with procurement controls and compliance practices is an advantage.
Core Competencies
- Strong negotiation and communication skills
- Organized, analytical, and detail-oriented
- Proactive and results-driven
- Ability to manage multiple priorities and deadlines
- Strong stakeholder coordination and relationship management
- High integrity and professionalism in handling transactions
Technical Competencies
- Proficient in Microsoft Office applications, especially Excel
- Familiar with procurement systems and documentation processes
- Knowledge in sourcing, inventory monitoring, and vendor evaluation
- Ability to analyze quotations and prepare procurement reports
- Basic understanding of supplier performance monitoring and procurement compliance
General
Because of the nature of our business and its changing requirements, this job profile is a general outline of the type of key tasks the job holder will be asked to undertake in their role. It will be reviewed regularly in consultation with the post holder and as part of the Loc&Stor 24/7 performance structure.
Also, at the request of the immediate head, job responsibilities and duties may change from time to time depending on the departments alignment to Loc&Stor 24/7s Mission, Purpose, and Values.
