Job Summary
The Payroll Specialist is responsible for executing core finance operations with a strong focus on payroll administration, statutory compliance, credit and collections, and employee pay-related financial records. The role ensures finance processes are accurate, compliant, well-documented, and consistently executed to support financial control, audit readiness, and employee trust.
Key Responsibilities
Payroll & Finance Operations
- Execute end-to-end payroll processing accurately and on schedule
- Ensure compliance with Philippine labor laws, tax regulations, and statutory requirements
- Validate payroll inputs including attendance, overtime, leaves, allowances, and deductions
- Maintain payroll registers, audit trails, and internal controls
- Coordinate with the Finance Operations Manager and vendors to resolve discrepancies
- Support internal and external audits and statutory reporting
Employee Pay & Financial Records Management
- Maintain accurate employee payroll and compensation-related financial records
- Process salary adjustments, incentives, reimbursements, and final pay
- Ensure confidentiality and compliance with data privacy and financial controls
- Follow documented SOPs for payroll and finance data updates and approvals
Credit & Collections Management
- Manage accounts receivable, invoicing, and collection monitoring
- Follow up on outstanding balances and escalate delinquent accounts when needed
- Coordinate with customers and internal teams to resolve billing and payment issues
- Support month-end and year-end AR and collections reporting
Statutory, Tax & Compliance Support
- Process statutory contributions and deductions (SSS, PhilHealth, Pag-IBIG, withholding tax)
- Ensure timely remittance and accurate statutory reporting
- Stay updated on payroll and tax regulation changes
- Support compliance, audit, and reporting requirements
Stakeholder Support & Process Improvement
- Respond to payroll, credit, and finance-related inquiries
- Coordinate with HR and other departments for data accuracy
- Identify opportunities to improve finance processes, controls, and efficiency
Qualifications
Education
- Bachelor's degree in Accounting, Finance, Business Administration, or related field
Experience
- 13 years of experience in finance operations, payroll, credit & collections, or accounting roles
- Strong knowledge of Philippine payroll, taxation, and statutory requirements
- Experience with payroll systems, finance systems, HRIS, and timekeeping tools
- Exposure to shared services or multi-entity environments is an advantage
