DUTIES AND RESPONSIBILITIES:
Pre-Payroll Processing
- Compute advance government contributions for all 21st hires.
- Compute advance maternity benefits based on the AMBPL form and government regulations; create corresponding PayTran.
- Compute GY Allowance and GPMC Sunday Meal Allowance.
- Validate SLA Net Pay.
- Prepare and identify adjustments from the previous payroll and create PayTran.
- Check Timekeeping Adjustment Report against IOM; create corresponding PayTran.
- Create PayTran Summary for validation.
Payroll Processing (Regular)
- Assist in validating the completeness of employee and payroll data in the system, ensuring accuracy in outbound reports and payroll processing.
- Assist in finalizing the payroll register for payroll approval.
- Generate payroll bank files for BDO IDS upload and approval.
- Assist in payroll system posting.
Post Payroll Processing (Regular)
- Create GPMC Employee Overtime Charges, OT Justification, and Below 30% Report.
- Create Separated Employee Report for Last Pay DTR preparation by the timekeeper.
- Ensure employee payslips are viewable according to the set schedule.
- Generate monthly government reports.
Final Pay and Gratuity/Retirement Pay Processing
- Compute final/gratuity/retirement pay for separated employees based on company policies and government regulations.
- Upload final/gratuity/retirement pay to FinanceHub for validation and approval; ensure vendor code is created and ready for check preparation.
- Safekeep signed exit documents and endorse Quit Claim to HRBPs for notary facilitation.
- Assist in the release of final/gratuity/retirement pay.
Off Cycle Payroll Processing
- Process 13th Month Pay, including data consolidation and computation.
- Process 14th Month Pay, including data consolidation and computation.
- Process PTO Conversion, including data consolidation and computation.
Other Payroll Activities
- Create annual tax forecast and verify PayTran for additional tax withholding.
- Ensure accurate encoding of BIR Form 2316 data from previous employers for new hires in the payroll system.
- Monitor and ensure a high completion rate of the Yearly Substituted Filing Survey among employees.
- Consolidate payroll data in preparation for Alphalist and monthly reconciliation.
- Prepare manual Alphalist Report and ensure consistency with payroll system data.
- Assist in GL vs 1601-C vs Payroll Reconciliation during year-end activities.
- Encode audited Alphalist in the BIR Alphalist System and generate required government reports.
- Create and generate manual BIR Form 2316 for inter-company transfer employees with late tagging in the system.
- Responsible for collecting signed BIR Form 2316 from all qualified employees for substituted filing.
- Assist in providing YTD and other necessary data during promotions of Assistant Managers to Managers and for inter-company transfers.
- Prepare MERP Fund Transfer.
- Support the Payroll Manager in system upgrades, migrations, and payroll process improvement initiatives.
QUALIFICATIONS:
- Graduate of Bachelor's degree in Accounting, Finance, Business Administration, or any related field.
- With more than six (6) years of payroll experience, and with experience managing a Payroll team.
- Knowledge of payroll laws, tax regulations, and compliance requirements.
- Proficiency in MS Excel and other payroll-related software.
- Ability to handle confidential information with integrity.
- Good communication and interpersonal skills.
- Amenable to work in Pasay City.
