Payroll Accounting Specialist

About the role

We are seeking a Payroll & Payroll Accounting Specialist to support accurate, timely, and compliant payroll operations for a global workforce. This role sits within the Finance team and partners closely with People, Accounting, and external vendors. You will own payroll processing, payroll accounting, reconciliations, audits, and reporting, while supporting select employee lifecycle activities through close collaboration with the People team. This role requires strong payroll expertise, an accounting mindset, advanced Excel skills, and comfort operating in a fast-paced environment.

What You'll Do

Payroll Processing and Administration

Own end-to-end payroll processing for US employees

Ensure payroll accuracy across earnings, deductions, taxes, benefits, equity, commissions, and one-time payments

Coordinate payroll calendars, cutoffs, off-cycle runs, and year-end activities

Partner with vendors and internal teams to resolve payroll issues and employee inquiries

Payroll Accounting and Reconciliations

Prepare and review payroll journal entries in accordance with US GAAP

Perform payroll balance sheet and expense reconciliations each pay period and month-end

Support accruals, true-ups, and payroll-related estimates

Maintain payroll documentation to support audits and internal controls

Compliance and Reporting

Ensure compliance with federal, state, and local payroll tax requirements

Support payroll audits, benefits audits, and external financial audits

Assist with W-2, 1099, and other year-end payroll filings

Maintain accurate payroll records and supporting schedules

Systems and Data Management

Administer payroll and HRIS systems, with a focus on data integrity and controls

Partner on system testing, implementations, and process improvements

Maintain accurate employee data tied to payroll, compensation, and benefits

Cross-Functional People Support

Partner with the People team on onboarding, offboarding, and employee changes impacting payroll

Support benefits and leave programs as they relate to payroll processing and deductions

Assist with headcount reporting, budgeting support, and workforce analytics

Ad Hoc Analysis and Projects

Build payroll reports and models using advanced Excel

Support special projects related to payroll transformation, system upgrades, and process standardization

REQUIREMENTS

Who you are

Clear and professional communicator

Service-oriented and responsive to employee needs

Highly detail-oriented with strong follow-through

Organized and comfortable managing recurring deadlines

Proactive and comfortable working across Finance and People teams

Adaptable in evolving environments

Required Education, Experience, and Skills

3 to 5+ years of experience in payroll processing and payroll accounting

Strong understanding of US payroll, taxes, and wage compliance

Hands-on experience preparing payroll journal entries and reconciliations

Advanced Excel skills, including pivot tables, lookup formulas, and complex calculations

Experience working with payroll systems and HRIS platforms, Rippling preferred

Experience supporting audits and maintaining payroll controls

Ability to analyze payroll data and explain variances clearly

Preferred Education, Experience, and Skills

Bachelor's degree in Accounting, Finance, or related field

Experience supporting multi-state and international payroll

Prior experience in a high-growth or startup environment

Familiarity with benefits, equity, and commission payroll treatment

Shift: Night Shift (PST Time)

Job Type: Full-time/ Independent Contractor/ Remote

Requirement:

• Must have stable Internet connection (50MBPS)
• Own Laptop/computer

We will only contact applicants who meet the required qualifications.