Paralegal

JOB DESCRIPTION

PARALEGAL/ LEGAL ASSISTANT

1. Report to the Legal Manager
2. Primarily, to provide administrative support to the Legal Department, such as, but not exclusive to:

• Responding to and monitoring of LRFs
• Responding to and monitoring CSFs
• Filing, organizing and updating of contracts and other legal documents in files and database
• Filing, organizing and updating of board resolutions in files and database
• Responding to calls and general inquiries in emails
• Filing of reimbursements, cash advances and preparation and submission of liquidation reports in coordination with Senior Legal Assistant
• Prepare legal documents and transmittals for mailing or delivery
• Monitoring of Legal Calendar

3. As may be assigned by the Legal Manager, assist the Legal Counsels in their tasks and responsibilities, particularly:

a. Corporate Housekeeping:

i. Monthly Board Meeting (Attendance, drafting of the Agenda, follow up and follow through

the items discussed during the meeting, recording of the Minutes of the meeting)

ii. Drafting of Secretary's Certificate, Notice of Meetings, Trustee's Certificate, Board Resolution

iii. Filing of SEC reportorial requirements (General Information Sheet, Certificate of Existing

Projects, assistance in filing the Annual Financial Statements and other documents as

necessary)

iv. Maintaining and updating Corporate Records (Articles of Incorporation, By-Laws, SEC

Certificate of Incorporation, Business Permit, BIR Registration, Corporate Seal, SEC Notices,

BIR Notices, PCEC Accreditation, etc.)

b. Contract Management

i. Process and document Legal Requests and Document Requests based on Contract Review

Narrative; monitor the flow of the contract review and approval process

ii. Perform review or drafting of all contracts, agreements, memoranda, deeds and forms

iii. Securing approval of approving authorities for the processing and execution of contracts

iv. Custody and recording of all contracts

v. Updating of Contract Templates

c. Compliance

i. Help ensure regulatory and legal compliance with all government agency requirements

particularly SEC, BIR, LGU, DOLE, PCEC and National Privacy Commission

ii. Keep organization updated with all new legal and regulatory issuances relevant to the

organization's operations

iii. Help ensure transactions and activities of departments, satellites and ministries comply with

regulatory and legal requirements

iv. Conduct regular legal audit of departments, ministries and satellites

d. Litigation and Special Projects

i. Prepare legal submissions, status report

ii. Organize and keep record of all litigation files

iii. Execute or implement any special project as may be assigned by the Mancom, the Executive

Director or Legal Manager (may include traveling out of Metro Manila)

e. Client management

i. Assist in addressing legal queries

ii. Provide legal support as may be required by other departments, ministries and satellites

iii. Provide legal opinion or advice whenever useful and beneficial to management, other

departments, ministries and satellites

4. Participate in all meetings and trainings of the Corporate Legal Department.

5. Participate in all meetings, activities, trainings and retreats held by the organization.

6. Submit Timekeeping Report of Daily Schedule to Legal Manager before very deadline.

7. Such other tasks and responsibilities as the Legal Manager may appoint from time to time

QUALIFICATIONS :

• Graduate of a reputable college or university
• With at least two (2) years work experience in a law firm or legal department of a company providing administrative and legal support to lawyers
• Proficiency in Microsoft Office Programs (MS Word, MS Excel, MS Powerpoint)
• Capable of handling event/program management
• Can handle simple legal research and contract review
• With efficient administrative skills, organized and systematic working style, and effective communication skills
• Active member of CCF for at least three (3) years