Operations Administrative Assistant (w/ ISO/QHSE Exposure + Admin)

Go beyond admin—work with real compliance systems, ISO standards, and structured operations.
 

The Opportunity at a Glance

Join a growing organization in the training, compliance, and regulated services industry, operating within highly structured environments that require precision, accuracy, and adherence to ISO standards. This is not a typical admin role. You'll be working at the core of operations—supporting ISO compliance, training coordination, and client-facing documentation, ensuring all outputs are accurate, audit-ready, and aligned with regulatory frameworks.

Over time, this role is designed to grow into a more senior and potentially leadership position, supporting both internal operations and external client work. This is ideal for someone who is detail-driven, process-oriented, and experienced in ISO or compliance environments—not just general administration.

 

How You'll Make an Impact

• Coordinate training sessions, schedules, and student communication


• Maintain accurate records of training participants and program data


• Review, edit, and prepare ISO-aligned reports and documentation


• Ensure all documentation is accurate, structured, and audit-ready


• Perform document control and maintain compliance registers


• Review auditor submissions and identify:
  
  
  
  • Missing information
  
  
  • Gaps in documentation
  
  
  • Areas requiring improvement or further evidence
  
  
  
  


• Support external clients by:
  
  
  
  • Documenting ISO procedures and management systems
  
  
  • Updating compliance frameworks and documentation
  
  
  • Maintaining registers (non-conformances, hazards, incidents)
  
  
  • Performing basic gap analysis against standards and legislation
  
  
  
  


• Maintain data accuracy across systems and reports


• Assist with website updates and internal system improvements


• Support general operations, administration, and reporting


• Contribute to improving workflows and documentation processes


• Over time, support team development and mentor junior staff

 

What We're Looking For - You're the Perfect Fit if You:

(Non-negotiable requirements)

• Are based in the Philippines


• Have proven experience in an administrative or operations support role


• Have strong ISO exposure (MANDATORY):
  
  
  
  • Worked in an ISO-certified environment, OR
  
  
  • Completed formal ISO training/certification
  
  
  
  


• Have strong understanding of:
  
  
  
  • ISO standards, compliance frameworks, and documentation
  
  
  
  


• Are highly detail-oriented and capable of producing audit-ready outputs


• Have strong written communication skills (reporting and documentation-heavy role)


• Are a self-starter who can work independently without constant direction


• Can manage multiple priorities in a structured, process-driven environment

 

What Sets You Apart - You'll Shine Even Brighter With:

• Experience in QHSE (Quality, Health, Safety & Environmental) environments


• Exposure to maritime, training, or regulated industries


• Experience in document control and compliance register management


• Experience reviewing audit documentation (not just preparing it)


• Experience conducting gap analysis or interpreting standards


• Experience mentoring or leading small teams

 

Work Schedule & Employment Terms

• Full-Time | Monday to Friday | 6:00 AM - 3:00 PM PHT


• Remote work setup


• Open to PH-based applicants only


• Philippine-based employment only

What's Included:

• HMO with 1 free dependent


• Life Insurance


• Paid Leave Credits


• Government-mandated benefits (SSS, PhilHealth, Pag-IBIG)


• Work-from-home equipment provided

All employment is fully compliant with Philippine taxes and government contributions.

 

How to Apply

To apply, please submit:

• Updated CV


• Short video recording explaining:
  
  
  
  • Your experience with ISO or compliance environments
  
  
  • Your role in documentation, audits, or reporting