Job Summary
About the job HRIS Officer
The HRIS Officer is responsible for the administration, maintenance, and optimization of the Human Resources Information System (HRIS). This role ensures data accuracy, generates reports and analytics, and supports HR operations through system improvements and technical support. The position also plays a key role in system implementation, upgrades, and ensuring compliance with data privacy standards.
Key Responsibilities
- Maintain and administer the HRIS, ensuring data accuracy, integrity, and security
- Perform regular data audits, validation, and clean-up of employee records
- Generate HR reports, dashboards, and analytics to support decision-making
- Troubleshoot system issues and provide technical support to HR and employees
- Act as the primary point of contact for HRIS-related concerns and inquiries
- Support HRIS implementation, system migration, and upgrades
- Collaborate with HR and other departments to improve workflows and system utilization
- Ensure compliance with data privacy regulations and company policies
- Document system processes, user guides, and training materials
- Assist in automation initiatives to enhance HR operational efficiency
- Performs other job-related tasks that may be assigned by his/her immediate superior from time to time.
Qualifications
- Bachelor's Degree in Psychology, Human Resource Management, Business Administration, or related field.
- 2–4 years of experience in HR operations with strong exposure to HR systems
- Experience in HRIS implementation, migration, or system upgrades is an advantage
- Proven experience in database management, data entry, and system auditing
Competency Requirements
- Advanced Microsoft Excel skills (e.g., VLOOKUP, Pivot Tables, Macros)
- Data analysis and reporting capabilities
- Knowledge of data privacy regulations
- Strong analytical and problem-solving skills
- High attention to detail and accuracy
- Effective communication skills (ability to simplify technical concepts)
- Proactive and solution-oriented mindset
