Executive Assistant to the CEO

We are seeking a proactiveExecutive Assistantto support our CEO and ensure smooth day-to-day operations at our growing veterinary tech startup. This role goes beyond standard admin work you will be the right-hand person to the CEO, handling everything from coordinatingengineering team meetingsto managingfinancial admin tasks, and even assisting withtravel and drivingso the CEO can remain productive on the road. If you are highly organized, tech-savvy, and comfortable wearing many hats (including adrivers cap), this opportunity lets you make a real impact by enabling our CEO to focus on strategic priorities. You'll work closely with teams across the company (Engineering, Design, Finance, Sales/Customer Success) to keep projects on track and information flowing seamlessly.

• Calendar & Meeting Management:Own the CEOs schedule and calendar. Coordinate key meetings such as weeklyengineering sprint reviews and demos, ensuring the CEOs participation and preparedness. Schedule and facilitate check-ins with theScrum Masterto monitor engineering performance and velocity, and follow up on action items.
• Team Coordination:Act as a liaison between the CEO and various teams. For example, gather updates from Engineering on project progress and from Design teams on brand/UI-UX initiatives. Organize design review sessions with theBrand DesignerandUI/UX Designer, document the CEOs feedback, and track implementation of changes.
• Administrative Support:Handle a wide range of administrative tasks to offload the CEO. This includes managingemployee reimbursements, overseeing thepetty cash & revolving fundfor small expenses, and ensuring timely processing of expense reports. Youll also filter communications (emails, Slack messages) and prioritize requests requiring the CEOs attention.
• Reporting & Documentation:Work with the Finance team tocollect and consolidate weekly or bi-monthly reportson cash flow, budgets, and other key metrics. Summarize these reports for the CEO, highlighting important insights or variances. Maintain organized documentation of company reports, meeting notes, and project updates in Google Drive or other systems for easy reference.
• Tools & Technology:Leverage various productivity tools to streamline work. You will useSlackfor internal communications and announcements,Google Workspace(Gmail, Calendar, Docs, Sheets) for correspondence and documentation, andExcelfor tracking budgets or project plans. UseHubSpot CRMto pull reports on sales and customer success activities, helping the CEO monitor team performance and customer follow-ups. Additionally, utilizeCanvaor similar tools to assist in creating presentation decks or simple graphics for company updates as needed.
• Travel & Logistics:Manage all travel logistics for the CEO. This includes booking flights/accommodations and preparing itineraries for business trips. A unique aspect of this role is serving as apersonal driverwhen needed you should be ready to literally take the wheel for the CEO. Drive the CEO to off-site meetings, events, or investor roadshows, ensuring safe and efficient travel while enabling the CEO to work during transit. You will also accompany the CEO on local and occasional international trips, handling on-the-go arrangements so the CEO can focus on work.
• Executive Support & Special Projects:Serve as a true partner to the CEO in daily operations. Anticipate needs and independently handle tasks such as drafting emails, preparing meeting agendas, conducting basic research, or following up with department heads on strategic initiatives. Help drive the execution of the CEOs directives by monitoring progress on various projects (from engineering deliverables to sales targets) and sending gentle reminders to stakeholders when deadlines approach. In all dealings, represent the office of the CEO professionally and maintain utmost confidentiality.

• Education & Experience:Bachelors degree in Business, Management, Communications or a related field is preferred. Proven experience (3+ years) in anExecutive Assistant,Operations Coordinator, or similar role, ideally in a fast-paced startup or tech environment. Past exposure to working with senior executives (C-level support) is a big plus.
• Technical Proficiency:Tech-savvywith hands-on experience in the tools we use. Proficiency in Slack for team communication andGoogle Workspacefor email, calendaring, and document preparation is required. StrongExcel skills for handling data and reports are important. Familiarity withCanva(or other basic design/media tools) to assist in creating visuals is a plus. Experience withQuickBooks(for basic accounting/expense tracking),ERP systems, or HRIS platforms likeSprout Solutionswill help you hit the ground running. Experience usingCRM software (HubSpot)for tracking sales or customer data is highly advantageous.
• Organizational Skills:Exceptional organizational and multitasking abilities. You can juggle scheduling meetings, managing files, and handling urgent requests calmly and efficiently. A keen eye for detail is essential, especially when dealing with financial records, travel plans, or meeting notes nothing slips through the cracks on your watch.
• Communication & Interpersonal Skills:Excellentwritten and verbal communicationskills. You can draft polished emails and status updates on behalf of the CEO. Comfortable interacting with all levels of the organization from engineers and designers to clients and board members you present information clearly and handle interactions with tact and professionalism. Fluent in English; ability to speak Filipino is a bonus (given our Philippine operations).
• Independent & Trustworthy:A self-starter who can operate with minimal guidance, anticipate needs, and take initiative to solve problems. You handle sensitive information with discretion and have a track record of beingtrustworthy and reliable. The CEO must be able to count on you to represent them well and maintain confidentiality at all times.
• Driving & Travel Availability:Valid drivers licenseand a clean driving record are required. Willingness to travel regularly, whether driving to local meetings or flying to other cities, is a must. You should be comfortable accompanying the CEO on car rides for a few hours and on multi-day business trips. (Any necessary travel expenses will be covered.)
• Adaptability & Work Ethic:Flexible and adaptable to changing priorities and hours. Startup life can be unpredictable you might occasionally handle an urgent evening call or a weekend event. Were looking for someone with a no task too small attitude and a strong work ethic to keep up with ourdynamic, evolving environment.
• Passion & Culture Fit:Genuine interest in our company's mission in theveterinary/pet health sector. You care about what were building at Pawdel and are excited to contribute to a team that loves pets and tech. A positive attitude, curiosity to learn, and the ability to thrive in a collaborative, diverse team will make you a great fit for our company culture.
  

At Pawdel, we believe in taking care of our team members holistically.Compensationincludes a competitive salary and benefits that ensure both convenience and wellbeing. ThroughSprout Solutions, you'll have a self-service HR portal for easy leave filing, viewing payslips, and even instant salary advances viaReadyCashwhen needed. We offer wellness perks like free meditation and yoga classes, 1-on-1 mental health counseling sessions, and continuous learning webinars to support your work-life balance.

On top of that, you'll enjoycompany-paid HMO health coverageto keep you and your family secure, and aflexible hybrid work model(mix of in-office and remote) once you're up to speed. Our offices are designed for your comfort youll have access toKMC Solutionsco-working spaces in 20+ locations nationwide, complete with modern amenities like meeting rooms, high-speed internet, unlimited coffee, private nursing rooms, nap pods, and showers. (Our upcoming new headquarters at One Ayala East Tower sits atop a major transport hub, making your commute a breeze.)

We are invested in yourprofessional growth: Pawdel sponsors specialized courses and workshops for our employees recent team members have attended UI/UX design courses, leadership development programs, and advanced brand management trainings with full support from the company. By joining us, you're not only taking on a job you're embarking on anirresistible career journeywith a passionate team, adorable pet-centric projects, and the opportunity of a lifetime to unleash your potential.

If you're ready to drive our success (literally and figuratively) and keep our CEO operating at top speed, wed love to hear from you. Come join Pawdel and help us make a real impact in the pet health and veterinary industry!