Executive Assistant (EA to CEO)

We are currently looking for a VIRTUAL EXECUTIVE ASSISTANT who will provide high-level global support to multiple top-level executives (23 CEOs and other senior officials) from our North America-based clients.

Job Overview:

We are seeking a highly experienced, tech-savvy, and detail-oriented EXECUTIVE ASSISTANT to deliver administrative, operational, and strategic support. The ideal candidate has at least 3 years of experience as an Executive Assistant, possesses strong AI exposure, and is comfortable working onsite in our Ortigas, Pasig office. You will play a crucial role in managing complex schedules, supporting financial/bookkeeping tasks, creating impactful presentations, and leveraging AI tools to streamline processes and build applications for executive use.

Key Responsibilities:

• Manage executive calendars, coordinate global meetings, and handle complex scheduling across time zones.
• Provide seamless support to multiple CEOs and senior executives with competing priorities.
• Organize international and domestic travel arrangements (flights, hotels, transportation).
• Prepare, maintain, and optimize presentations, reports, and internal documents.
• Assist with bookkeeping and financial tracking using QuickBooks or similar software.
• Develop and maintain executive-level dashboards, trackers, and project management systems.
• Utilize AI tools to automate workflows, generate insights, build simple applications, and enhance productivity.
• Support with app building, automation, and presentation creation (PowerPoint, Google Slides, AI-enhanced tools).
• Handle confidential and sensitive information with utmost professionalism.
• Act as a liaison for executives in communications with international clients, stakeholders, and internal teams.
• Manage expense reports and support finance-related tasks.
  
  

Qualifications:

• Minimum 3 years of experience as an Executive Assistant or similar role.
• Willing to report onsite in Ortigas Center, Pasig.
• Proven ability to support multiple executives/CEOs simultaneously.
• Strong background in calendar management, travel coordination, and bookkeeping.
• Proficient in QuickBooks or other accounting software.
• Advanced AI exposure with the ability to use AI for task automation, app building, and content creation.
• Highly skilled in Google Workspace, Microsoft Office Suite, and collaboration platforms (Zoom, Slack, Trello, Asana, Calendly).
• Strong organizational, multitasking, and problem-solving skills.
• Excellent communication skills (written and verbal).
• High level of discretion and integrity when handling confidential matters.
• Self-starter with the ability to thrive in a fast-paced and global work environment.
  
  

Perks & Benefits:

• Competitive salary package
• Dynamic and collaborative work environment
• Direct exposure to top-level executives and global leadership
• Opportunities to expand skills in AI-powered tools and advanced productivity systems
  
  

Job Type: Full-time

Pay: Php35,000.00 - Php45,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
  
  

Education:

• Senior High School (Preferred)
  
  

Experience:

• Virtual Assistant: 3 years (Preferred)
• Executive Assistant: 3 years (Preferred)
• calendar and email management: 3 years (Preferred)
• Bookkeeping: 2 years (Preferred)
• using AI tools: 1 year (Preferred)
  
  

Language:

• English (Preferred)
  
  

Work Location: In person

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