Role Description
The Executive Assistant to the Chief Executive Officer is a full-time remote role. This position involves managing the CEO's day-to-day operations, including scheduling and diary management, preparing expense reports, and offering executive administrative support. The role requires the ability to prioritize tasks, manage detailed information, and coordinate with internal and external stakeholders effectively.
Qualifications
- 8+ years of solid Executive Assistant experience, supporting senior leadership and managing complex schedules, meetings, and operational priorities.
- Proven ability to anticipate stakeholder needs, streamline workflows, and ensure seamless coordination across teams.
- Excellent communication skills - skilled in drafting professional correspondence, facilitating clear information flow, and maintaining positive relationships with executives, staff, and external partners.
- Highly organized and detail‑oriented, with a track record of balancing multiple priorities under tight deadlines.
- Adept at using productivity tools and platforms to optimize scheduling, documentation, and reporting.
Key Responsibilities:
Executive Support
- Manage the CEO's email inbox: organize, prioritize, and respond as appropriate.
- Handle follow‑ups with internal and external stakeholders to ensure timely responses.
- Coordinate and manage the CEO's calendar, scheduling meetings and events with attention to priorities and deadlines.
- Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
Administrative Support
- Assist with document preparation, data entry, and record‑keeping.
- Coordinate and track team projects or deliverables.
- Support the creation and refinement of marketing materials and presentations.
- Organize and maintain documentation systems for easy access and accuracy.
- Conduct light industry research to gather insights and relevant data.
- Communication & Collaboration
- Serve as the primary point of contact between the CEO and stakeholders, maintaining professionalism and confidentiality.
- Support cross‑functional collaboration within the remote team by ensuring seamless communication and coordination.
Position Details
Position Type: Independent Contractor
Work Schedule: Must be available to work and communicate during 7:30am - 4:30pm Pacific hours
Technical Requirements: Reliable internet connection, back-up power, professional home office setup, and proficiency with Asana, Zoom, Slack, Google Workspace, Hubspot, Microsoft Office, and familiarity with AI and automation tools.
