We are looking for a highly organized and proactive Executive Assistant to support a founder managing multiple operating businesses in the hospitality and related industries.
This role goes beyond traditional administrative support. You will help organize priorities, track financial performance, and ensure projects move forward across several business units.
If you enjoy building systems, managing details, and supporting leadership in fast-paced environments, this role is for you.
Key Responsibilities
Executive Organization & Project Tracking
- Build and maintain centralized systems for tasks, goals, and priorities
- Track weekly deliverables and key performance metrics
- Monitor delegated tasks and ensure timely follow-ups
- Prepare executive summaries, reports, and meeting agendas
Financial Tracking & Reporting
- Maintain weekly tracking of sales, costs, and operational expenses
- Support financial reporting and margin analysis
- Build and maintain financial spreadsheets and projections
- Assist with budgeting and performance reporting
Administrative & Operational Support
- Coordinate reservations and private event inquiries
- Maintain CRM and internal data accuracy
- Manage scheduling, communications, and operational follow-ups
Marketing Coordination
- Maintain social media content calendars
- Organize marketing assets and posting schedules
- Track campaign metrics and reporting
Qualifications
- Proven experience as an Executive Assistant, Operations Assistant, or Project Coordinator
- Advanced Excel skills (formulas, pivot tables, financial tracking)
- Experience with project management tools such as Notion, ClickUp, Asana, Monday, or similar
- Excellent English communication skills (written and verbal)
- Highly organized with strong attention to detail
- Ability to manage multiple priorities and work independently
- At least five years of experience working as an Executive Assistant
Ideal Candidate
You are someone who:
- Is structured, proactive, and detail-oriented
- Enjoys creating systems and improving workflows
- Is comfortable working with financial data and spreadsheets
- Thrives in a fast-paced, founder-led environment
Compensation and Benefits
Starting base rate: $6 per hour
Quarterly Health Stipend
Annual Anniversary Bonus
Salary growth progression based on performance
