Bookkeeper/Admin Assistant
Location: Remote
About the Role:
We are looking for a
Bookkeeper/Admin Assistant with strong financial expertise and administrative skills. The ideal candidate will have hands-on experience with
Netsuite and
QuickBooks, along with the ability to handle
executive tasks such as scheduling, correspondence, and high-level organizational support.
Key Responsibilities:
- Bookkeeping & Accounting
- Maintain accurate financial records, including accounts payable (AP) and accounts receivable (AR) transactions
- Process invoices, payments, and expense reports using Netsuite and QuickBooks
- Perform bank reconciliations and generate financial reports
- Ensure compliance with financial regulations and tax filing deadlines
- Executive-Level Support
- Manage emails, correspondence, and document organization for senior executives
- Handle calendar scheduling, appointments, and meeting coordination
- Assist with project management and administrative tasks to ensure business efficiency
- Conduct industry research and provide summaries to executives for decision-making
- Coordinate travel arrangements, expense tracking, and reporting
Required Qualifications & Skills:
- Minimum 3+ years of bookkeeping/accounting experience
- Proficiency in Netsuite and QuickBooks (Online/Desktop)
- Experience managing financial statements, reconciliations, and expense tracking
- Strong administrative and executive support skills
- Highly organized with exceptional attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Excellent written and verbal communication skills
- Fluent in English (written and spoken)
- Confidentiality and professionalism in handling sensitive financial and executive matters
Preferred Qualifications:
- Prior experience in executive assistance
- Background in financial reporting or accounting support
- Familiarity with other accounting software tools
- Strong problem-solving skills and ability to work independently
