JOB SUMMARY
The Executive Assistant provides logistical and administrative support to the assigned Head in order to help him/her carry out his/her roles and responsibilities with greater ease.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Coordinates and facilitates the superior's daily calendar of activities by arranging and scheduling meetings, appointments and conferences; Prepares and compiles materials for these meetings
- Prepares management reports, presentation materials and other reportorial requirements and conducts research work when necessary; Obtains data or information and follow-up pending matters with other units/persons as instructed
- Handles outgoing correspondences including composing business correspondences in response to incoming mails and inquiries; Receives and screens incoming calls, correspondences, and visitors to determine priority matters for the superior's attention and/or for referral to appropriate staff; Reviews, proofreads and edits documents prepared for signature and approval
- Makes travel arrangements and prepares itineraries for business trips; Assists in the preparation of reimbursements of business representation and other expenses
- Acts as liaison between the supervisor and other executives, transmitting directives, instructions and assignments and to follow-up on status of assignments
- Safekeeps and maintains office records in accordance with the Bank's retention and information system to provide easy access to needed information
- Adheres to updated policies and adapts work processes accordingly; Proactively recommends process improvements that will contribute to a more efficient service delivery
JOB QUALIFICATIONS
Years of Related Experience: 2 years and up
Knowledge and Skills Requirement:
- Knowledge on administrative and clerical tasks, including office management and administrative procedures
- Able to communicate effectively with all levels of the organization and external parties
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite
- Experience managing calendars, scheduling meetings, and coordinating travel arrangements
- Strong attention to detail and ability to multitask
- Able to manage workload and assignments in order to meet work unit and project objectives and deadlines
- Resourceful
